Accounting Representative - UBA / Facilities

Florida State University•Tallahassee, FL

29d

About The Position

This position provides financial and accounting support within Facilities, with a focus on accounts revenue management and OMNI Billing for Facilities Maintenance and other accounts goods and services. Monitors, verifies and reconciles complex business activities by analyzing OMNI expense data uploaded to AIM. Reviews AIM work order phase funding daily for accuracy and works with Facilities front end users to educate on proper work order setup when errors occur. Ensures correct funding of expenses and proper billing to appropriate customers for maintenance auxiliary expense accounts. Gathers information from other Facilities users to resolve and correct issues and errors. Handles error correction processes, either DOL or work order funding adjustments. Collaborates with Facilities employees that enter work orders, purchase requests and receipts by providing feedback and recommendation to business practices to aid in reducing AIM errors. Monitors and maintains queries and AIM reports. Closes out AIM work orders that are completed. Reconciles ledgers to departmental spreadsheets and prepares monthly financial reports for Facilities departments. Balances these Facilities accounts and researches and resolves discrepancies. Ensures accuracy and compliance by monitoring and reconciling revenue, disbursements, expenditures, and other Facilities financial activities. Compiles and analyzes financial data, prepares financial reports, and provides budget and/or accounting recommendations to financial management team for the decision-making process. Performs cash handling duties for Facilities in accordance with Authorized Departmental Cash Handling Procedures and university policy. Reconciles check log. Helps prepare monthly Sales Tax report. Generates financial reports, as assigned, or requested, to aid in monthly financial statement preparation and to provide other Facilities supervisors with requested information. Assists with generating standard invoices in FSU's billing system related to accounts receivable billing for Facilities Maintenance and others. Record and reconcile Surplus sales and payments in the Surplus database. Cross trains and stays up to date on Facilities billing systems. Prepares data collection for preparation of Facilities auxiliary billing rates. Maintains desk top job aid manuals for operational processes and creates new job aids when applicable. Provides feedback and makes recommendations to financial management team regarding policies and procedures for the purpose of improving efficiency, accuracy, and compliance.

Requirements

Bachelor's degree or a combination of post high school education and experience equal to four years.

Nice To Haves

The ideal candidate should have be detailed oriented and knowledgeable with using AiM, OMNI, and Excel.

Responsibilities

Monitors, verifies and reconciles complex business activities by analyzing OMNI expense data uploaded to AIM.
Reviews AIM work order phase funding daily for accuracy and works with Facilities front end users to educate on proper work order setup when errors occur.
Ensures correct funding of expenses and proper billing to appropriate customers for maintenance auxiliary expense accounts.
Gathers information from other Facilities users to resolve and correct issues and errors.
Handles error correction processes, either DOL or work order funding adjustments.
Collaborates with Facilities employees that enter work orders, purchase requests and receipts by providing feedback and recommendation to business practices to aid in reducing AIM errors.
Monitors and maintains queries and AIM reports.
Closes out AIM work orders that are completed.
Reconciles ledgers to departmental spreadsheets and prepares monthly financial reports for Facilities departments.
Balances these Facilities accounts and researches and resolves discrepancies.
Ensures accuracy and compliance by monitoring and reconciling revenue, disbursements, expenditures, and other Facilities financial activities.
Compiles and analyzes financial data, prepares financial reports, and provides budget and/or accounting recommendations to financial management team for the decision-making process.
Performs cash handling duties for Facilities in accordance with Authorized Departmental Cash Handling Procedures and university policy.
Reconciles check log.
Helps prepare monthly Sales Tax report.
Generates financial reports, as assigned, or requested, to aid in monthly financial statement preparation and to provide other Facilities supervisors with requested information.
Assists with generating standard invoices in FSU's billing system related to accounts receivable billing for Facilities Maintenance and others.
Record and reconcile Surplus sales and payments in the Surplus database.
Cross trains and stays up to date on Facilities billing systems.
Prepares data collection for preparation of Facilities auxiliary billing rates.
Maintains desk top job aid manuals for operational processes and creates new job aids when applicable.
Provides feedback and makes recommendations to financial management team regarding policies and procedures for the purpose of improving efficiency, accuracy, and compliance.