Accounting & Payroll Specialist

Rider Levett Bucknall • Phoenix, AZ

3d

About The Position

Truth. Trust. Together. Tomorrow. At RLB, we speak the truth, build for the long term, look out for each other and work to do good. We are driven by outcomes, creating tailored solutions that deliver successful projects. We believe that when we bring together the right people doing things the right way, we make progress for our clients and our communities. Manage accounts payable functions with minimal supervision Understand company structure, offices, personnel, and differing operational requirements Organize and manage AP processes and workflows Develop and maintain schedules of various payments by office Maintain a thorough understanding of account structures related to AP Ensure compliance with company policies and internal controls Review existing AP processes and recommend improvements where appropriate Communicate effectively with internal departments and offices Process vendor invoices accurately and in a timely manner Manage competing priorities to meet the needs of multiple stakeholders Prepare and issue client invoices for services rendered Monitor and follow up on outstanding accounts receivable Send billing reminders and communicate with clients regarding payment timelines Identify and track delinquent accounts Prepare cheque payments for deposit and record client payments Prepare monthly AR statements detailing paid and unpaid invoices Set up new projects in the accounting system for won contracts Validate, create, and update billing templates and pricing matrices Maintain active projects within the accounting system Support project cost accounting, including tracking costs and billings Onboard and off board staff. Prepare and process semi-monthly payroll for all employees Review and validate approved timesheets for accuracy and completeness Administer payroll deductions, including statutory deductions (CPP, EI, income tax), garnishments, and benefits Coordinate with Human Resources and other departments to ensure accurate employee data flow Administer the electronic timekeeping system, including employee setup and monitoring Ensure compliance with CRA requirements and provincial employment standards is a plus Process new hires, terminations, and compensation changes as approved Maintain employee payroll records and ensure confidentiality Respond to employee payroll inquiries in a professional and timely manner Prepare payroll-related reports (e.g., hours worked, overtime, leave balances, deductions) Proactively monitor legislative and regulatory changes impacting payroll and advise management of required updates to payroll processes, systems, and policies. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Nice To Haves

• Ensure compliance with CRA requirements and provincial employment standards is a plus

Responsibilities

• Manage accounts payable functions with minimal supervision
• Understand company structure, offices, personnel, and differing operational requirements
• Organize and manage AP processes and workflows
• Develop and maintain schedules of various payments by office
• Maintain a thorough understanding of account structures related to AP
• Ensure compliance with company policies and internal controls
• Review existing AP processes and recommend improvements where appropriate
• Communicate effectively with internal departments and offices
• Process vendor invoices accurately and in a timely manner
• Manage competing priorities to meet the needs of multiple stakeholders
• Prepare and issue client invoices for services rendered
• Monitor and follow up on outstanding accounts receivable
• Send billing reminders and communicate with clients regarding payment timelines
• Identify and track delinquent accounts
• Prepare cheque payments for deposit and record client payments
• Prepare monthly AR statements detailing paid and unpaid invoices
• Set up new projects in the accounting system for won contracts
• Validate, create, and update billing templates and pricing matrices
• Maintain active projects within the accounting system
• Support project cost accounting, including tracking costs and billings
• Onboard and off board staff
• Prepare and process semi-monthly payroll for all employees
• Review and validate approved timesheets for accuracy and completeness
• Administer payroll deductions, including statutory deductions (CPP, EI, income tax), garnishments, and benefits
• Coordinate with Human Resources and other departments to ensure accurate employee data flow
• Administer the electronic timekeeping system, including employee setup and monitoring
• Ensure compliance with CRA requirements and provincial employment standards is a plus
• Process new hires, terminations, and compensation changes as approved
• Maintain employee payroll records and ensure confidentiality
• Respond to employee payroll inquiries in a professional and timely manner
• Prepare payroll-related reports (e.g., hours worked, overtime, leave balances, deductions)
• Proactively monitor legislative and regulatory changes impacting payroll and advise management of required updates to payroll processes, systems, and policies

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees