Accounting & Payroll Clerk

Leap Group•Louisville, KY

50d

About The Position

The Accounting & Payroll Clerk is responsible for supporting Leap Group’s financial operations by managing accounts payable and receivable transactions, assisting with payroll processing, and maintaining accurate financial records. This role ensures timely and accurate payments, invoicing, and payroll while upholding compliance with company policies and applicable law. In this role, you can expect to perform the following core functions: Accounts Payable (AP): Review, code, and process vendor invoices, AmEx and employee expense reports. Reconcile vendor statements and resolve discrepancies in a timely manner. Prepare and process weekly or biweekly check runs, ACH payments, and wire transfers. Maintain accurate and organized AP files and records. Conduct account reconciliations / vendor reconciliations Ensure compliance with company approval policies and proper documentation for all disbursements. Accounts Receivable (AR): Generate and issue client invoices. Record and apply incoming payments (checks, ACH, credit cards) to client accounts. Monitor accounts receivable aging and follow up on overdue accounts. Assist with month-end closing activities, including reconciliations and reporting. Conduct account reconciliations / client reconciliations Communicate with clients regarding billing inquiries and payment status. Payroll: Process bimonthly or monthly payroll accurately and on schedule. Calculate and enter hours, deductions, benefits, and adjustments. Ensure compliance with federal, state, and local payroll laws and regulations. Assist with payroll tax filings and reporting as needed. Reconcile payroll, tax, benefit and other related accounts Respond to employee payroll inquiries promptly and professionally. General Accounting Support: Assist with month-end and year-end closing activities. Support audits and provide necessary documentation. Contribute to process improvements and automation initiatives. Other duties as assigned.

Requirements

3+ years of experience in accounting, including AP, AR, and payroll responsibilities.
Experience with accounting and payroll/HRIS software (e.g., QuickBooks, Rippling, Paychex, or similar).
Strong understanding of basic accounting principles.
High level of accuracy, attention to detail, and organizational skills.
Excellent communication and interpersonal abilities.
Ability to manage multiple priorities and meet deadlines.
Proficiency in Microsoft Excel and other MS Office applications.
Discretion in handling confidential financial and employee information.

Responsibilities

Review, code, and process vendor invoices, AmEx and employee expense reports.
Reconcile vendor statements and resolve discrepancies in a timely manner.
Prepare and process weekly or biweekly check runs, ACH payments, and wire transfers.
Maintain accurate and organized AP files and records.
Conduct account reconciliations / vendor reconciliations
Ensure compliance with company approval policies and proper documentation for all disbursements.
Generate and issue client invoices.
Record and apply incoming payments (checks, ACH, credit cards) to client accounts.
Monitor accounts receivable aging and follow up on overdue accounts.
Assist with month-end closing activities, including reconciliations and reporting.
Conduct account reconciliations / client reconciliations
Communicate with clients regarding billing inquiries and payment status.
Process bimonthly or monthly payroll accurately and on schedule.
Calculate and enter hours, deductions, benefits, and adjustments.
Ensure compliance with federal, state, and local payroll laws and regulations.
Assist with payroll tax filings and reporting as needed.
Reconcile payroll, tax, benefit and other related accounts
Respond to employee payroll inquiries promptly and professionally.
Assist with month-end and year-end closing activities.
Support audits and provide necessary documentation.
Contribute to process improvements and automation initiatives.
Other duties as assigned.