Accounting Operations Specialist

CardioQuip • College Station, TX

1d

About The Position

We’re hiring an Accounting Operations Specialist to own the day-to-day processing that keeps our finance operations accurate and moving. You’ll support AP (including manufacturing and inventory), AR invoicing/cash application, and corporate card/expense coding and reconciliations. This role is critical to a fast, clean month-end close and well-maintained subledgers. Onboarding & handoff (hands-on learning) You’ll receive a structured handoff (workflows, checklists, common exceptions, and key context) from the current team member in the role, who is transitioning due to an out-of-state move. Support will remain available during the transition to help you ramp quickly and confidently. What you’ll do Accounts Payable (AP) Process vendor invoices: intake, 2/3-way match where applicable (manufacturing inventory/raw materials), and accurate GL coding in NetSuite Prepare weekly payment runs for Director of Finance review/approval Maintain vendor records, resolve vendor inquiries, and maintain approvals/backup/audit trail Support AP controls and documentation to ensure clean close support and audit readiness Accounts Receivable (AR) Create and send customer invoices based on capital shipments, service contracts, and consumable/parts orders Apply customer payments (checks/ACH/wires) and keep the AR subledger clean Partner with an associate on statements and basic collections follow-up (as needed) Corporate Cards & Expenses (Bill Spend & Expense / Divvy) Review and code corporate card and employee expense activity; ensure policy compliance and clean support for month-end Reconcile corporate card statements to the general ledger monthly Own coding accuracy and reconciliation quality; an associate supports receipt follow-up and card administration Payroll & general accounting support Prepare/review basic payroll inputs for Paylocity (hours, bonuses, basic changes) for Director of Finance review/finalization Assist with straightforward reconciliations (AP/AR aging tie-outs, card/vendor balances) Handle sensitive financial/payroll-related data with confidentiality and strong internal controls Month-end support & process improvement Help document and improve AP/AR/expense workflows and checklists as we scale operations Identify recurring issues (coding, matching, missing receipts, portal friction) and propose practical fixes What success looks like (first 90–180 days) AP is accurate and on-time; vendor issues are resolved quickly Invoices go out on schedule; cash is applied cleanly; AR aging stays current Card/expense activity is coded correctly with strong receipt compliance; reconciliations are close-ready Month-end moves faster with fewer clean-up items and cleaner subledger tie-outs You improve at least 1–2 workflows/checklists that reduce rework and strengthen controls

Requirements

• 2+ years in AP, AR, and/or accounting operations (high-volume processing preferred)
• Strong grasp of invoices, credits, statements, aging reports, and basic reconciliations
• Experience with an ERP/accounting system (NetSuite a plus, not required)
• Solid Excel skills (sorting, filters, basic formulas; XLOOKUP/VLOOKUP a plus)
• High attention to detail; able to handle steady transaction volume with accuracy
• Clear, professional communication with vendors, customers, and internal teams

Nice To Haves

• NetSuite, Paylocity, and/or Bill Spend & Expense (Divvy) experience
• Manufacturing or distribution (inventory/receiving/PO matching) Experience supporting corporate card/expense programs and policy compliance
• Associate’s or bachelor’s degree in Accounting, Finance, or related field

Responsibilities

• Process vendor invoices: intake, 2/3-way match where applicable (manufacturing inventory/raw materials), and accurate GL coding in NetSuite
• Prepare weekly payment runs for Director of Finance review/approval
• Maintain vendor records, resolve vendor inquiries, and maintain approvals/backup/audit trail
• Support AP controls and documentation to ensure clean close support and audit readiness
• Create and send customer invoices based on capital shipments, service contracts, and consumable/parts orders
• Apply customer payments (checks/ACH/wires) and keep the AR subledger clean
• Partner with an associate on statements and basic collections follow-up (as needed)
• Review and code corporate card and employee expense activity; ensure policy compliance and clean support for month-end
• Reconcile corporate card statements to the general ledger monthly
• Own coding accuracy and reconciliation quality; an associate supports receipt follow-up and card administration
• Prepare/review basic payroll inputs for Paylocity (hours, bonuses, basic changes) for Director of Finance review/finalization
• Assist with straightforward reconciliations (AP/AR aging tie-outs, card/vendor balances)
• Handle sensitive financial/payroll-related data with confidentiality and strong internal controls
• Help document and improve AP/AR/expense workflows and checklists as we scale operations
• Identify recurring issues (coding, matching, missing receipts, portal friction) and propose practical fixes

Benefits

• Competitive Compensation A fair salary commensurate with experience and qualifications.
• Comprehensive Benefits Health, dental, and vision insurance.
• Retirement savings plan with company contribution.
• Dynamic Work Environment A supportive team culture that values innovation, improvement, and empowerment.
• Work-Life Balance Paid time off, including vacation days and holidays.
• Fun and Engaging Culture We believe in working hard and celebrating our successes together, fostering a sense of camaraderie and enjoyment in our work.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree