Accounting Manager

Call Source•Temecula, CA

22d

About The Position

Position Summary: The Accounting Manager is responsible for overseeing all billing, accounts payable, and accounts receivable functions for our customers.. This role ensures accurate invoicing, timely collections, proper payment processing, and contract compliance. The Accounting Manager works closely with Operations, Sales, and Account Management to monitor active contracts, process cancellations, and maintain accurate financial records that support business decision-making and revenue integrity. This is a hands-on role ideal for a detail-oriented accounting professional who thrives in a fast-paced, service-based environment.

Requirements

3-5+ years of experience in accounting, billing, or finance
Strong experience with Accounts Payable and Accounts Receivable
Experience managing recurring customer billing and contracts
High attention to detail and accuracy
Strong organizational and time-management skills
Ability to work cross-functionally with Operations, Sales, and Account Management
Proficiency in spreadsheets, and reporting tools
Knowledge of Quickbook Required

Nice To Haves

Experience in automotive, call center
Familiarity with contract-based or per-call billing models
Experience working in a remote or distributed team environment
Knowledge of accounting best practices and internal controls
Knowledge of Hubspot recommended

Responsibilities

Manage and process monthly dealer billing, ensuring invoices align with active contracts, services rendered, and pricing agreements
Review and verify billing accuracy for inbound, outbound, and campaign-based services
Resolve billing discrepancies and respond to dealer billing inquiries in a timely and professional manner
Ensure billing cycles and deadlines are consistently met
Monitor accounts receivable aging and follow up on past-due accounts
Post and reconcile dealer payments (ACH, check, lockbox, or other payment methods)
Work with Sales, Account Management, and Operations on collection efforts when needed
Maintain accurate customer account records and payment histories
Process vendor invoices, employee reimbursements, and operational expenses
Ensure timely and accurate payment of approved invoices
Reconcile AP records and maintain proper documentation for audit purposes
Coordinate with leadership to manage payment schedules and cash flow priorities
Track new contracts, upgrades, downgrades, and cancellations
Ensure billing reflects current contract terms and service start/end dates
Coordinate with Sales, Operations and Account Management on contract transitions and updates
Maintain organized records of contracts and billing authorizations
Prepare and maintain regular financial reports related to billing, AR, and AP
Reconcile invoices, payments, and contract data across systems
Identify trends, discrepancies, or risks related to revenue or collections
Support leadership with financial insights and ad-hoc reporting requests
Develop and document billing and accounting procedures and best practices
Identify opportunities to improve efficiency, accuracy, and scalability
Ensure compliance with internal controls and accounting standards
Assist with audits, financial reviews, or external accountant requests