Accounting Manager - Military & Third Party Contracts

Penn State University • Ferguson Township, PA

4d • Hybrid

About The Position

The Military and Third-Party Contracts Team within the Office of the Bursar is seeking a motivated individual to fill a full-time position as Accounting Manager – Manager. This individual will be responsible for the leadership, supervision, project management, compliance, reporting, financial analysis, and system functionality/performance for the Military and Third-Party Contracts Team within the Office of the Bursar. The responsibilities of the Accounting Manager include, but are not limited to the following: Oversee the day-to-day operations of the third-party billing and payment processes for external sponsors, including corporations and government agencies (both domestic and international). Ensure accurate contract setup, invoicing, payment posting, and reconciliation of all third-party receivable accounts. Create efficiencies, which may include the identification of new third-party services, enhancing the invoicing and payment processes for third-party sponsors, and improving customer service within the Military and Third-Party Contracts Team. Maintain compliance with military funding and international sponsor payment reporting. Manage the Military and Third-Party Contract Team, which includes hiring, training, and evaluating staff to ensure outstanding customer service and compliance with university policies at all levels of the organization. This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process. The successful candidate for this position must possess: Strong accounting skills with a focus on accurate reconciliation and the ability to identify and resolve discrepancies in complex account transactions. Excellent written and verbal communication skills to address unique situations and concerns in daily interactions with various Penn State offices, outside agencies, parents/families, and students. Ability to analyze financial data, identify discrepancies and implement effective solutions. Excellent problem-solving skills to plan, organize, delegate, and direct work objectives, priorities, and deadlines. Proficient knowledge of Microsoft Office Suite applications including advanced proficiency in Microsoft Excel with the ability to interpret and analyze data. A high level of professionalism and the ability to meet specific deadlines and demonstrate the ability to work both independently and as part of a team and handle multiple tasks simultaneously. Strong organizational skills with attention to detail.

Requirements

• Strong accounting skills with a focus on accurate reconciliation and the ability to identify and resolve discrepancies in complex account transactions.
• Excellent written and verbal communication skills to address unique situations and concerns in daily interactions with various Penn State offices, outside agencies, parents/families, and students.
• Ability to analyze financial data, identify discrepancies and implement effective solutions.
• Excellent problem-solving skills to plan, organize, delegate, and direct work objectives, priorities, and deadlines.
• Proficient knowledge of Microsoft Office Suite applications including advanced proficiency in Microsoft Excel with the ability to interpret and analyze data.
• A high level of professionalism and the ability to meet specific deadlines and demonstrate the ability to work both independently and as part of a team and handle multiple tasks simultaneously.
• Strong organizational skills with attention to detail.
• Experience leading and managing teams/employees.
• Bachelor's Degree
• 8+ years of relevant experience, includes 3+ years of supervisory experience; or an equivalent combination of education and experience accepted

Nice To Haves

• Experience with ERP systems (eg. PeopleSoft, Flywire, etc.) preferred.
• Experience with student and business systems/software is highly desirable.

Responsibilities

• Oversee the day-to-day operations of the third-party billing and payment processes for external sponsors, including corporations and government agencies (both domestic and international).
• Ensure accurate contract setup, invoicing, payment posting, and reconciliation of all third-party receivable accounts.
• Create efficiencies, which may include the identification of new third-party services, enhancing the invoicing and payment processes for third-party sponsors, and improving customer service within the Military and Third-Party Contracts Team.
• Maintain compliance with military funding and international sponsor payment reporting.
• Manage the Military and Third-Party Contract Team, which includes hiring, training, and evaluating staff to ensure outstanding customer service and compliance with university policies at all levels of the organization.

Benefits

• Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being.
• In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time.
• One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 5,001-10,000 employees