Accounting Manager

Aston Carter•Hartford, CT

5d•$30 - $35•Onsite

About The Position

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. • Oversees the accounting functions: Payroll, accounts receivable, accounts payables, general ledger journal entries, monthly and annual close outs. • Develop and oversee accounting policies and procedures to meet current and future needs. • Ensures the financial reporting tools and processes are in place and functioning on an ongoing basis. • Ensures all applicable entries are posted that pertain to the monthly and annual close. • Reviews the preparation of the monthly cost allocations, depreciation, accrued payroll, accrued vacation, and indirect entries along with all reallocation entries associated with completed Request for Personal Action forms. • Approves and posts all monthly journal entries prepared by the Staff Accountant and Accounts Receivable Specialist. • Manages the efficient operation of the timekeeping process and systems by evaluating current procedures and making any necessary process improvements and computer system modifications; reviews time and attendance logs for compliance with applicable rules and regulations; develops and administers training plans for timekeepers; and assists timekeepers with inquiries regarding time and attendance. • Monitors use of timekeeping mechanisms with consideration to cost, efficiency, and new methods available. • Direct the processing of payrolls. Ensure payroll production is timely and accurate. Ensure checks and balances are in place. Identify, resolve, and communicate any payroll issues. This includes interaction with internal departments and external organizations that provide interfaces for withholdings. Process payroll as needed in absence of Payroll Coordinator. • Act as the point person for vendors regarding wage garnishments. Process and respond to garnishments timely in Payroll Coordinator’s absence. • Write, maintain, and support a variety of reports or queries utilizing appropriate reporting tools. Assist in development of standard reports for ongoing customer needs. Help maintain data integrity in systems by running queries and analyzing data. • Prepare payroll journal entries after transmission of payroll data and ensure amounts reconcile to the third-party payroll provider data. • Stays current with all government regulations and laws regarding payroll and applicable compliance matters. • Ensures timely and accurate financial reporting and maintains all records in accordance with Generally Accepted Accounting Principles (GAAP) • Provides CFO with information vital to decision making. • Hiring, training, and retention of competent accounting staff. • Provides coaching, guidance, support and professional development to the accounting staff • Ensures continuous improvement of accounting and financial systems and processes to achieve best practices and optimal output. • Ensures that accounting staff delivers the highest standard of departmental, and cross departmental teamwork and customer service.

Requirements

Bachelor’s degree in Accounting, Finance, Economics or Business Administration required. (If degree is not available, demonstrated at minimum 15 years’ experience in an Accounting/Payroll Manager position is required).
A minimum of five (5) years of related experience including 2 years in a supervisory capacity required.
Familiarity with accounting software preferred.
Must have excellent oral and written communication skills, customer service and organizational skills.
Proficiency in Windows, financial software and MS Office skills with advanced skills in MS Excel and MS Word required.
Must exercise educated judgement to perform projections.
Demonstrated ability to multitask and be proactive.
Must have the ability to supervise staff effectively.
Knowledge and understanding of Federal and State laws governing funding, ability to calculate and apply mathematical concepts, knowledge of Generally Accepted Accounting Principles (GAAP) required.

Nice To Haves

Familiarity with accounting software preferred.

Responsibilities

Oversees the accounting functions: Payroll, accounts receivable, accounts payables, general ledger journal entries, monthly and annual close outs.
Develop and oversee accounting policies and procedures to meet current and future needs.
Ensures the financial reporting tools and processes are in place and functioning on an ongoing basis.
Ensures all applicable entries are posted that pertain to the monthly and annual close.
Reviews the preparation of the monthly cost allocations, depreciation, accrued payroll, accrued vacation, and indirect entries along with all reallocation entries associated with completed Request for Personal Action forms.
Approves and posts all monthly journal entries prepared by the Staff Accountant and Accounts Receivable Specialist.
Manages the efficient operation of the timekeeping process and systems by evaluating current procedures and making any necessary process improvements and computer system modifications; reviews time and attendance logs for compliance with applicable rules and regulations; develops and administers training plans for timekeepers; and assists timekeepers with inquiries regarding time and attendance.
Monitors use of timekeeping mechanisms with consideration to cost, efficiency, and new methods available.
Direct the processing of payrolls. Ensure payroll production is timely and accurate. Ensure checks and balances are in place. Identify, resolve, and communicate any payroll issues. This includes interaction with internal departments and external organizations that provide interfaces for withholdings. Process payroll as needed in absence of Payroll Coordinator.
Act as the point person for vendors regarding wage garnishments. Process and respond to garnishments timely in Payroll Coordinator’s absence.
Write, maintain, and support a variety of reports or queries utilizing appropriate reporting tools. Assist in development of standard reports for ongoing customer needs. Help maintain data integrity in systems by running queries and analyzing data.
Prepare payroll journal entries after transmission of payroll data and ensure amounts reconcile to the third-party payroll provider data.
Stays current with all government regulations and laws regarding payroll and applicable compliance matters.
Ensures timely and accurate financial reporting and maintains all records in accordance with Generally Accepted Accounting Principles (GAAP)
Provides CFO with information vital to decision making.
Hiring, training, and retention of competent accounting staff.
Provides coaching, guidance, support and professional development to the accounting staff
Ensures continuous improvement of accounting and financial systems and processes to achieve best practices and optimal output.
Ensures that accounting staff delivers the highest standard of departmental, and cross departmental teamwork and customer service.