Accounting Manager

CHICAGO SHAKESPEARE THEATER•Chicago, IL

10d•$68,000 - $70,000•Hybrid

About The Position

The Accounting Manager contributes to the work of Chicago Shakespeare Theater’s fast-paced, multifaceted Finance Department by supporting the Controller and Director of Finance, as well as processing weekly payroll. This position serves as the primary point person for CST’s accounts payable and payroll needs. This staff member must demonstrate accurate, high volume accounts payable and payroll support; the ability to prioritize and meet deadlines; and going above and beyond to achieve desired outcomes. Chicago Shakespeare Theater is deeply committed to creating and sustaining an organizational culture that values diversity, inclusion, and equity, as well as promoting a safe, supportive, and collaborative work environment. Visit our website to learn more. www.chicagoshakes.com/ideatoaction

Requirements

Service, ingenuity, and collaboration
Emotional intelligence
Mission-driven
Must demonstrate ability to solve problems and handle varied projects simultaneously under tight deadlines
Strong organizational and project management skills
A team player who can work well with others in a variety of situations
Excellent oral and written communication skills
Physical demand requirements are at levels of those for sedentary work
Undergraduate degree in accounting, finance, or related field
Several years’ experience with non-profit accounting, accounts payable and payroll required
Strong technical skills and experience with a Windows-based computer environment, including QuickBooks.
Excellent Excel skills.
Proficient in PowerPoint.
Ability to quickly gain a deep understanding of the Theater and apply that knowledge to day-to-day operations
Exceptional attention to detail; comfortable multi-tasking to produce high-quality work on tight deadlines.

Nice To Haves

Paycom experience is highly preferred

Responsibilities

Payroll Prepare and process weekly payroll in for union employees, non-union employees, and independent contractors
Assist HR Department with maintenance and accuracy of Paycom HRIS system for all union and non-union employees and independent contractors
Review time sheet data, inspect for accuracy, and correct any errors prior to processing
Closely monitor and review HRIS and payroll reports to ensure accuracy of deductions for taxes, benefits, and other authorized deductions; calculate and communicate any necessary adjustments or corrections
In coordination with HR, identify and implement Paycom process efficiencies, data consistency, and cleanup efforts
Submit weekly reporting for 3rd party benefits vendors
Communicate directly with staff any changes to their taxes or other authorized deductions
Provide department heads with any requested payroll lists and reports
Create new, and maintain current, vendor files in accounting system
Maintain the Theater’s procurement and expense management software, Precoro, and monitor the system’s configuration settings
Review all invoices for appropriate documentation and approval
Enter invoices into QuickBooks with appropriate general ledger account coding
Process weekly accounts payable checks, ACH, and wire payments
Answer all vendor inquiries
Complete credit card transactions and distribute weekly accounts payable and payroll checks
Reconcile benefit bills with payroll
Process all accounts receivable
Record daily Box Office and Development activity posted in Tessitura
Prepare invoices for miscellaneous events held at the Theater
Reconcile pledge balances to development department
Oversee and report electronic payments received to appropriate departments
Ensure funds collected via PayPal are transferred to the bank
Monitor checking and brokerage accounts for deposit activity
Perform month end reconciliation with Box Office
Perform month end reconciliation with Development
Prepare journal entries as needed
Ensure the accuracy of inventory within the general ledger through inventory counts and adjusting journal entries
Assist with the preparation of detailed departmental expense reports
Conduct weekly cash banking
Review inventory counts and sales tax calculation
Report form C-08 to IL Finance Authority during life of $4.1M bond
Calculate accruals – vacation, payroll and workers comp
Assist Controller and Director of Finance with schedule preparation for year-end audit and Form 990 tax return
Review annual W-2’s and 1099’s created by Paycom; prepare and process 1099’s from Quickbooks
Oversee petty cash and bank counts
Request certificates of insurance from insurance broker
Assist Controller when needed to prepare corporate, foundation and government grant reports and other outside requests for financial information
Maintain motor vehicles records and administration
Investigate credit card disputes in partnership with the Box Office team
Provide support for finance committee and audit committee Board meetings, including preparation of materials and minutes
Compile information and prepare miscellaneous reports, as requested
Model CST’s core values of service, ingenuity, and collaboration as well as its customer service ethos
Champion the organization’s commitment to a respectful, inclusive and equitable workplace.