Accounting Manager ("Gerente de Contabilidad")

Azul Hospitality•Springdale, UT

1d•Onsite

About The Position

The Accounting Manager assists and supports the General Manager with the maintenance and control of the hotel's financial operations. This includes, but is not limited to, accounts receivable, accounts payable, reconciliations, hotel daily deposits, giving change, daily revenue reporting, group and catering advance and final payment processing and tracking. The role also involves assisting Sales and Operations to ensure accurate and timely accounting support, as well as assisting with recruiting, new hire onboarding, and training. The manager coordinates all onsite accounting functions and acts as a liaison for corporate accounting requests. They are responsible for verifying the accuracy and timeliness of all finance functions, including daily and month-end reporting, payroll processing, income audit, accounts payable, accounts receivable, and cash and credit card management. The position ensures that all administrative procedures are in place and functioning effectively, and that accounting practices adhere to legal requirements and standards, including preparing and filing tax and license information returns and providing information to auditors. The Accounting Manager establishes and monitors cost and expense control systems, ensures monthly P&Ls reflect accurate revenues and expenses, and facilitates P&L reviews. They are tasked with developing and achieving financial goals, summarizing and forecasting hotel revenues, expenses, and earnings, and generating end-of-period reports. The role also involves completing monthly property financial packages for the ownership group, preparing billing invoices, processing payments, finalizing payroll, monitoring staff records, maintaining financial files, managing outstanding accounts, reconciling vendor statements, and ensuring timely and accurate Accounts Receivable billings. Additionally, the manager ensures the collection and payment of applicable taxes, advises on operational adjustments due to tax code revisions, develops and implements financial and purchasing strategies, maintains tax-exempt worksheets, preps and codes invoices, maximizes cash flow, prepares daily accounts receivable recaps and aging reports, and handles daily deposits. They thoroughly review the Daily Revenue Report, maintain month-end logs, articulate cash handling policies, audit city ledger and banquet charges, handle guest credit requests and inquiries, and research credit card chargebacks. The Accounting Manager advises the General Manager on all accounting matters and attends operations and leadership meetings.

Requirements

High school or equivalent education required.
2+ Years Accounting experience required.
Ability to provide and maintain a valid drivers license as the position may require the operation of motorized and electric vehicles.
Must be able to travel on occasion, as needed.
Must be able to speak, read, write, and understand the primary language used in the workplace.
Requires good communication skills, verbal, written and electronic.
Considerable knowledge of complex mathematical calculations and computer programs.
Must have excellent leadership capability and customer relations skills.
Must be detail oriented with outstanding organizational and communication skills.
Must possess intermediate computer skills.
Intermediate excel skills (VLOOKUPs and Pivot Tables).
Knowledge of computer programs, math skills as well as budgetary analysis capabilities required.
Ability to analyze, foresee user needs, and makes judgments to ensure proper tools are provided at property level.
Ability to effectively deal with internal and external customers some of whom will require high levels of patience, tact and diplomacy and collect accurate information to resolve conflicts.
Knowledgeable about basic function of Windows OS, MS Office, PMS, PBX, Key system, and POS.
Self-driven and able to work independently.
Regular attendance in conformance with the standards, which may be established by Azul Hospitality, from time to time, is essential to the successful performance of this position.
Upon employment, all staff is required to fully comply with Azul Hospitality rules and regulations for the safe and effective operation of the hotels facilities.
Attendance at all scheduled training sessions and meetings is required.

Nice To Haves

Bachelors degree preferred.
Property level Hospitality accounting experience strongly preferred.
Previous hotel/resort experience preferred.

Responsibilities

Assist and support the General Manager with the maintenance and control of the hotel's financial operations.
Coordinate all onsite accounting functions.
Act as a liaison for all corporate accounting requests.
Verify the accuracy and timeliness of all finance functions: daily and month end reporting payroll processing income audit accounts payable accounts receivable and cash and credit card management.
Ensure that all administrative procedures are in place and functioning effectively.
Ensure compliance with property policies and procedures and all applicable laws.
Ensure that accounting practices adhere to legal requirements and standards, including: Preparing and filing of tax and license information returns.
Providing internal and external auditors with the information they need and implementing their recommendations.
Establish and monitor cost and expense control systems and procedures to achieve budgeted operating results.
Adhere closely to policies and procedures, practicing the highest standards of performance.
Set the highest possible example in conduct, temperament, punctuality, and standards of work.
Ensures monthly P&Ls reflect accurate revenues expenses and cost of sales calculations.
Facilitates monthly P&L reviews to uncover challenges opportunities and trends.
Develop and Achieve Financial Goals.
Summarize and forecast 90 days out for hotels revenues, expenses, and earning based on past, present and expected operations on monthly basis.
Responsible for generating end of period reports on a timely basis.
Complete monthly property financial package for the ownership group to include P&L, SOI, GL and Balance Sheet.
Prepare billing invoices and statements for direct bill accounts, group reservation block attrition and credit card guaranteed no shows as well as processes payments received.
Prepare and finalize payroll.
Monitor and audit staff records and comply with Federal, State, and local laws.
Maintain files of hard copy, back up documentation for outstanding receivables, and paid bills.
Responsible for the preparation and transmittal of letters requesting payment to outstanding/overdue accounts.
Review and maintains accurate files on all contractual obligations.
Reconcile vendor statements and solve any discrepancies.
Ensure that all Accounts Receivable billings go out with supporting backup for all charges in a timely manner.
Ensure the collection and payment of applicable local, state, and federal taxes.
Advise department management of desirable operational adjustments due to tax code revisions.
Develop and implement financial and purchasing strategies, which are aligned with property objectives and internal control practices.
Maintain and prepare the monthly tax-exempt worksheet and backup.
Ensure that all invoices are prepped, coded ready for approval and entering.
Proper prepping of invoices includes matching up packing slips and purchase orders to proper invoice.
Maintain complete and accurate accounting files to handle vendor inquiries.
Maximize cash flow by proactively managing accounts payable and accounts receivable functions.
Prepare and provide balances of accounts receivable recap daily.
Preparation of 30/60/90+ day aging report for review.
Prepares daily deposits.
Gives change to cashiers when needed.
Thoroughly review the Daily Revenue Report prepared by Night Audit prior to sending to GM/Director of Finance or Corporate office.
Maintain a variety of logs for tracking and tracing specific month end requirements.
Articulate policies and audits compliance of cash handling and credit positions and credit.
Audit city ledger on a weekly basis and inform the General Manager of any credit risks or potential write offs.
Audit all banquet charges as well as miscellaneous charges that are posted to master accounts for accuracy.
Handle guest credit requests, confirms subsequent receipt of invoices, and assists in handling all guest inquiries.
Researches and responds to credit card company inquiries and charge backs, documents, and maintains their files.
Review and Manage Guest Ledger/checked out folios with outstanding or credit balances to determine if credit or bill is to be issued.
Handle disputed charges, research, and attempt to resolve disputes, provide documentation to confirm accuracy of billing or issues credit as needed.
Be prepared to advise the General Manager of all matters relating to accounting.
Priorities as the General Manager establishes them shall be completed on a timely basis.
Attend operations and leadership meetings.
Assist with any guest inquiry.
Report maintenance problems, safety hazards, accidents, or injuries.
Complete safety training and certifications.
May be asked to perform duties related to talent acquisition, new hire onboarding, and employee training.
Perform other reasonable job duties as requested by direct and indirect supervisors.