Accounting Manager

San Francisco Community Health Center•San Francisco, CA

32d•Onsite

About The Position

The Procurement and Payment Manager (PPM) is a take-charge role at API-SFCHC’s Finance and Accountability Department (FAD). PM manages the end-to-end Procure-to-Pay (P2P) cycle, ensuring seamless integration from procurement to invoice management and timely payment. The PPM drives both operational excellence and fiscal accountability in accordance with API-SFCHC policies and spending controls and standards. The PPM monitors and tracks cash deposits and banking activities. The PPM reviews the invoice and purchase requisitions processed in Microix by the department business unit managers.

Requirements

Associate or junior college degree is a must with concentration in Accounting or Business Administration
Minimum of 5 years in accounts payable.
Experience in nonprofit expense accounting.
Excellent written and oral communication skills.
High sense or of urgency and ability to thrive under tight deadlines.
Act with accuracy, consistency and timeliness.
Work well independently and as part of a team.
Highly ethical, excellent business acumen, uncompromising and trustworthy.
Commit to 8hrs, M-F on-site

Responsibilities

Develop and maintain strong relationships with vendors and suppliers, negotiating payment terms when necessary.
Identify potential suppliers, conduct thorough comparatives, bids and cooperative group discounts
Negotiate for nonprofit discounts and tax exemptions.
Conduct market analysis and comparative studies to identify cost-saving opportunities.
Collects, updates and retains third-party contracts, W-9 and banking information.
Administer and manage the Microix procurement, purchasing, and invoice-management platform. Tremendous card incentive ordering, purchasing card and Wyndham bookings.
Manage the full P2P process, ensuring accuracy and adherence to API-SFCHC policies on disbursements, controls, procurement and contracts.
Initiate NACHA [national ACH automation] payment platform weekly and live check run.
Review and post invoices and payment requests to proper accounting codes combination-code, department, division, contract or fund source.
Maintain accurate and organized accounting records, review aging reports and vendor general ledger.
Validate and verify that all bank debits and payments are accurate, complete and timely recorded onto MIP daily.
Implement and monitor internal controls over accounts payable to prevent errors and fraud.
Prepare and analyze payable reports, identifying areas for improvement and process optimization.
Ensure expenses are accurately posted documented to meet closing deadlines of the 10th day of each month.
Supervise and provide guidance to procurement and payment requesters
Collaborate with program management and other departments on proper GL coding, distribution, and required documentation.
Assist with audits, fiscal monitoring and desk reviews providing necessary documentation and schedule
Identify opportunities for process improvements implementing changes to streamline workflow and redundancy free processes
Provides training to Business Unit Managers on proper coding and expense distribution
Participate in group meetings, new funding opportunity [NFO] kick-offs and program fiscal monitoring review.
Cross functional collaboration with other units in FAD - such as payroll, contracts and grants management and compliance-and agency-wide to resolve issues, improve processes, and ensure smooth workflow and effective communication.
Promote day-one preparedness, paperless accounting, real-time reports and access to information and documents.