Accounting & HR Support Specialist (Construction / Low Voltage)
About The Position
We are seeking a detail-oriented and highly organized Accounting & HR Support Specialist to support both our Finance and Human Resources functions within a growing low voltage contracting company. This role combines bookkeeping, AIA progress billing, job costing, payroll support, and HR/recruiting coordination. The ideal candidate will have construction accounting experience (including AIA billing and job costing) and hands-on HR administrative or recruiting experience. This position plays a critical role in maintaining financial accuracy, supporting workforce growth, and ensuring smooth back-office operations.
Requirements
- Associate or bachelors degree in accounting, Finance, HR, or related field (preferred)
- 5+ years of bookkeeping or construction accounting experience
- Experience with AIA billing and progress billing required
- Experience with job costing in construction environment required
- 2+ years HR or recruiting administrative experience preferred
- Proficiency in QuickBooks Online
- Experience with construction management software (Buildertrend and Simpror) preferred
- Strong understanding of: AIA G702/G703 billing, WIP reporting, Job cost allocation
- Microsoft Excel
- Familiarity with payroll systems (Paychex)
- Candidates required to complete a skills assessment
- Employment is contingent upon successful completion of a background check and submission of at least two professional references from the most recent employers.
- Strong attention to detail (Required)
- High level of professionalism
- Ability to manage multiple priorities
- Strong communication skills
- Analytical thinking
- Organized and process-driven
- This position requires maintaining a clean, well-groomed, and professional appearance appropriate for a client-facing construction environment
- Comfortable working in a fast-paced construction environment
Nice To Haves
- Experience working in electrical, low voltage, or specialty contracting
- Understanding of certified payroll
Responsibilities
- AIA Billing & Accounts Receivable Prepare and submit monthly AIA progress billings (G702/G703 forms)
- Process customer change orders
- Maintain accurate job cost reports
- Track labor, material, subcontractor, and overhead costs by project
- Compare actual costs vs. budget
- Assist in WIP (Work-in-Progress) reporting
- Support month-end and year-end closing processes
- Vendor relationships - Complete vendor applications.
- Accounts Payable (Enter vendor invoices in QuickBooks Online)
- Accounts Receivable reconciliation
- Assist with payroll processing (per diems' calculations)
- Post job openings on hiring platforms
- Screen resumes and coordinate interviews
- Conduct initial candidate communication
- Assist with offer letters and onboarding paperwork
- Coordinate onboarding and new hire documentation
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
