Accounting Generalist (Payroll & Accounts Payable)

PRP Wine International • Naperville, IL

7d • $25

About The Position

We are seeking a detail-oriented Accounting Generalist with strong experience in payroll and accounts payable . This role supports multiple companies and requires a high level of accuracy, confidentiality, and the ability to meet strict deadlines in a fast-paced environment.

Requirements

• Exceptional attention to detail and accuracy
• Proficiency with Paychex Flex, Paycom, Microsoft Dynamics GP, Excel, and SharePoint
• Working knowledge of ACH processing, NACHA files, and bank reconciliations
• Strong organizational and time-management skills
• Ability to work independently with minimal supervision
• Reliable, accountable, and deadline-driven
• Strong written and verbal communication skills
• Associate’s Degree (A.S.) in Accounting preferred
• Minimum 2+ years of accounting experience , with payroll and AP responsibilities
• Experience processing multi-company payroll strongly preferred

Responsibilities

• Process bi-weekly payroll using Paychex Flex for three companies, including pulling and verifying Time & Attendance (T&A) hours
• Upload and verify employee expense reimbursements via CSV files, including live check expenses
• Review and reconcile payroll registers, batch totals, and deduction summaries prior to submission
• Maintain accurate payroll records for bonuses, new hires, terminations, and PTO adjustments
• Review timecards and attendance reports for accuracy and policy compliance
• Prepare and process approved off-cycle payroll payments (manual checks)
• Ensure compliance with federal and state payroll regulations while maintaining strict confidentiality
• Process payroll using Paycom and Flight (NACHA file) systems as applicable
• Save and maintain payroll reports and supporting documentation on the shared drive
• Perform final payroll reviews to ensure accuracy prior to processing
• Enter vendor invoices accurately in Microsoft Dynamics GP , verifying vendor details, invoice dates, GL coding, and payment terms
• Match invoices to receiving documentation when required
• Code invoices to the correct accounting period, location, and GL account
• Prepare and process check runs, ACH payments, and employee expense reimbursements
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Maintain W-9 documentation and assist with 1099-NEC year-end reporting
• Communicate professionally with vendors and internal departments regarding payment inquiries
• Monitor and manage the Accounts Payable inbox daily
• Reconcile EFT payments in Chase Bank against AP ledger entries
• Save and organize invoices in SharePoint for proper recordkeeping
• Assist management with special projects and process improvements as needed

Benefits

• Health Insurance through BCBS and MOO , available after 90 days of employment, including medical, dental, vision, accident, and short-term/long-term disability coverage
• 401(k) Retirement Plan through Paychex Flex PEO , eligible after 1 year of service
• Paid Time Off (PTO): 0–1 year: 10 days annually (accrual rate: 0.0385 per hour) 1–5 years: 15 days annually (accrual rate: 0.0577 per hour) 6+ years: 20 days annually (accrual rate: 0.0770 per hour)
• Paid Holidays: Regular pay for 8 observed holidays per year

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree