Accounting Coordinator & Payroll Support

PrimeTech International•North Kansas City, MO

47d

About The Position

The Accounting Coordinator is a dual-function role responsible for managing the full lifecycle of government contract accounting and providing comprehensive payroll support. This position develops and maintains project budgets, processes contract billing through government systems (e.g., DCAA-compliant), and manages Work in Progress (WIP) reporting. The role is critical for upholding the accuracy, efficiency, and audit-readiness of the company's financial operations.

Requirements

Minimum of two (2) years of billing/invoicing processing
Minimum of Two (2) years' experience of accounting software
MS Office suite experience.
Advanced Excel skill level.
Current on new legislation and regulatory rulings impacting payroll and billing with the ability to develop strategies to ensure organizational compliance.
Ability to analyze information using principles of accounting, billing, and job set up
Extreme attention to Detail
Must demonstrate the ability to effectively read and write in English, and comprehend written instructions, perform common mathematical tasks, and communicate effectively.
Completion of company mandated training applicable to position.
Bachelor's degree in Finance, Accounting, or related field

Nice To Haves

ComputerEase experience preferred

Responsibilities

Develops job budgets and establishes jobs within the accounting system, while tracking contract modifications and charge codes.
Prepare, submit, and post contract billing via government payment system and PTi job cost system, ComputerEase
Manage contract billing, reporting, and the monthly review of Work in Progress (WIP) and budgeting.
Maintains levels of funds for contracts and prepares customer notices IAW contract directives.
Manages and participates in internal and external audit processes (e.g., 401k, benefits, financial, DCAA).
Establishes and maintains departmental guidelines, procedures, and goals related to efficiency, accuracy, and initiatives.
Supports PTi's QMS, Safety, Environmental, and Security Programs, and other Company certifications and initiatives.
Other duties as assigned.
Provides crucial support for the processing of multi-state payrolls, diligently following company SOPs and ensuring alignment with DCAA guidance and regulatory standards.
Assists in maintaining the compliance and integrity of the electronic timekeeping system.
Conducts detailed reviews of employee payroll records for accuracy, verifying exemptions, deductions, job changes, and PTO balances per company policy (Exempt, SCA, CBA).
Supports the payroll team by reviewing garnishments and court orders to ensure processing adheres to all federal and state regulations.
Serves as a knowledgeable resource for addressing complex payroll inquiries from employees, management, and external partners.
Actively contributes to the department's data security protocols to protect all sensitive and personally identifiable information.
Aids in investigations into payroll discrepancies and assists in implementing corrective resolutions.
Prepares and assists with the submission of standard payroll reports, including summaries of earnings, taxes, deductions, and payroll tax filings.