Accounting Coordinator (Gainesville, Entry Level)

CPPI•Gainesville, FL

About The Position

The Accounting Coordinator supports the Accounting Department by assisting with accounts payable, accounts receivable, job cost data entry, and financial record maintenance. This role helps ensure accurate tracking of project-related financial transactions and proper documentation in accordance with company policies and procedures. The Accounting Coordinator handles confidential financial information with professionalism and discretion and works closely with project teams, subcontractors, vendors, and internal staff to support timely and accurate construction accounting operations. The typical hours for this position are Monday through Friday, 8:00 a.m. to 5:00 p.m.

Requirements

Authorized to work in the United States without the need for current or future visa sponsorship.
High school diploma or GED required. An associate’s or bachelor’s degree in Accounting or a related field is strongly preferred.
1–2 years of accounting or bookkeeping experience required.
Proficiency in Microsoft Excel and Microsoft Office Suite.
Experience using accounting software; Sage or Timberline experience preferred.
Ability to multitask, prioritize, and meet deadlines in a project-driven environment.
Strong attention to detail and organizational skills.
Professional written and verbal communication skills.
Reliable, punctual, and dependable.

Nice To Haves

Construction or job cost accounting experience preferred.
Experience using accounting software; Sage or Timberline experience preferred.
An associate’s or bachelor’s degree in Accounting or a related field is strongly preferred.

Responsibilities

Process invoices and ensure accurate and timely data entry related to construction projects.
Perform accounts payable functions, including vendor and subcontractor payments, check processing, bonus payments, and credit card entries.
Perform accounts receivable functions, including invoice creation and payment follow-up with subcontractors and clients.
Assist with job and contract setup and maintain accurate job cost data within CCEL systems.
Maintain organized project and accounting files in accordance with company filing standards.
Update and manage spreadsheets used for job cost tracking, financial reporting, and project analysis.
Respond to authorized requests for accounting and project-related financial information.
Perform general administrative and accounting support duties as needed.
Assist with special projects and additional accounting tasks as assigned.
Follow Company Policies, Procedures, and Best Practices Guidelines.
Participate in ongoing training related to construction accounting processes and systems.
Maintain confidentiality of financial, project, and company information at all times.
Ensure workplace safety and promptly report concerns to the appropriate team.
Perform other duties as assigned by management.