Accounting & Contract Clerk

BankOnIT, LLC•Oklahoma City, OK

3d•Onsite

About The Position

Summary/Objective The Accounting & Contract Clerk provides essential support to the Finance and Technical Services departments by maintaining accurate financial records, tracking all pending client contracts, and ensuring correct billing for new services and data circuits. This role plays a critical part in bridging accounting processes with operational workflows to ensure timely billing, accurate documentation, and oversight of service-related financial activity.

Requirements

Bachelor’s degree in accounting related field and 2 years of accounting experience.
Strong attention to detail and high level of accuracy in data entry and document handling.
Strong organizational and time-management skills.
Good communication and interpersonal skills.

Nice To Haves

Bachelor’s degree in accounting related field.
Three or more years of accounting experience.

Responsibilities

Maintain and continuously update the Pending Contracts Tracking Log to ensure all new, renewed, or amended service agreements are properly recorded and monitored through completion.
Update and maintain the Data Circuit Orders spreadsheet as new circuits/sites are installed, ensuring accuracy of site details, installation dates, circuit numbers, and vendor information.
Review all weekly service turn-ups (servers, firewalls, circuits, managed services, hosted services, user changes, etc.) to confirm proper billing setup and ensure no services are missed or incorrectly billed.
Coordinate with Finance, Technical Services, and Billing teams to research discrepancies and resolve missing, delayed, or incorrect billing setups.
Serve as the secondary reviewer for contract-related billing items, acting as an additional set of eyes to reduce errors and prevent revenue leakage.
Perform accounting and clerical functions to support supervisors.
Input checks, bills, credit card charges, and other records into the accounting system as needed.
Maintain expense reports and receipt records.
Record and file all paid invoices.
Provide weekly updates to Finance and Technical Services leadership regarding pending contract status, circuit installation progress, and billing exceptions.
Escalate unresolved billing discrepancies or contract-related issues in a timely manner.
Collaborate cross-departmentally to improve tracking processes and drive accuracy.