Accounting Clerk

The Joule•Dallas, TX

1d•Onsite

About The Position

The Accounts Payable Clerk is responsible for ensuring proper review, timely processing and communicating of all disbursements in accordance with Highgate Hotel’s policies and procedures.

Requirements

High School diploma or equivalent and/or related experience in a hotel or a related field preferred.
College courses in an associate field preferred.
Must be proficient in Windows, Company approved spreadsheets and word processing
Must be proficient with Birchstreet system.
Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
Must be able to multitask and prioritize departmental functions to meet deadlines.
Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives.
Must be able to maintain confidentiality of information.
Must be able to show initiative, including anticipating guest or operational needs.

Responsibilities

Analyze and maintain all vendor communication and correspondence including, but not limited to, reviewing and processing invoices and disbursements, preparing various reports, monitoring critical payment lists, verifying vendor statements, etc.
Monitor and ensure compliance of Highgate Hotel’s approval levels, expense reporting procedures, employee relocation disbursements, expense dictionary usage, and other policies and procedures as required.
Maintain purchase order systems, which include a listing of open PO's for goods received but not invoiced, filing, notification of PO discrepancies, etc.
Reconciliation of purchases.
Reconciliation of receiving logs with the appropriate department heads on a weekly basis.
Maintenance and reconciliation of all Capital Expenditure logs.
Ensure compliance with applicable state tax regulations.
Be aware of rebate and payment program requirements to ensure compliance.
Keep supervisor informed of any unusual events and/or deviations from policies or procedures.
Ensure overall guest satisfaction.
Perform other duties as requested by management.