Accounting Clerk

Upper Lakes Foods•Cloquet, MN

14h•Onsite

About The Position

This position is responsible for completing payments and controlling expenses by receiving, processing, verifying and reconciling invoices according to company procedures and policies. It also ensures customers are billed properly for products and assists customers with questions regarding billings. Upper Lakes Foods, Inc. is the largest independent, wholesale food distributor in Minnesota, operating facilities in Cloquet, MN, Northfield, MN, and Janesville, WI. The company distributes food throughout the Upper Midwest, serving foodservice operators such as independent restaurants, assisted living facilities, schools, and national and regional foodservice chain accounts with a strong focus on customer service. Its mission is to build value for each customer, employee, supplier and community by providing the best products, people, and ideas.

Requirements

High School Diploma or Equivalent
1 to 3 months related experience and or training
Ability to read and write routine reports and general business correspondence.
Exceptional verbal and written skills to effectively communicate with individuals both internal and external to the organization.
Mastery of basic mathematical skills especially addition, subtraction, multiplication and division in all units of measure using whole numbers, common fractions and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions proportions and percentages.
Proficient in Microsoft office software.

Responsibilities

Insure accuracy of invoices and purchase orders by checking items received and billed. Facilitate the resolution of any discrepancies.
Process and pay invoices within discount terms.
Bill vendors for samples.
Enter invoices in computer accurately.
Possess necessary telephone and customer service skills to discuss accounts with brokers and vendors.
Answer all vendor inquiries by phone & Email
Prepare accounts payable checks.
Print all accounts payable reports and maintain all accounts payable files.
Scan and file accounts payable invoices electronically.
Prepare analysis of accounts, as required.
Assist in monthly closing
Establishes and maintains effective work relationships within the department, the Company, and the community; and maintains the professional competence, knowledge, and skill necessary for the satisfactory performance of all assigned responsibilities.
Poses no direct threat to the health or safety of himself/herself, of others, or to property. Defined as a significant risk of substantial harm that cannot be eliminated or reduced to an acceptable level by reasonable accommodation.
Requires regular attendance to perform essential element as contained herein between the assigned start and end times for work.
Performs such individual assignments as management may direct.
Check to ensure that customers are billed correctly for product received.
Post transactions A/R (debits and credits) to customer accounts.
Answer accounts receivable phone inquiries and follow up on questions.
Obtain and provide invoice copies for customers, sales staff or supervisors as requested.
Mail statements and invoices at predetermined times to specific accounts.
Scan and email past due reporting /invoices.
Provide positive customer service, contacting customers regarding collections.
Balance all incoming funds daily.
Organize customer files, document, file, archive all detailed information.
Apply Cash, Check, Credit Card, ACH, EFT Payments for all locations: Northfield, Cloquet, Janesville
Review/Balance the Driver’s Cash Sheet daily.
Collect the driver’s bags from safe daily from the warehouse.
Discuss payment discrepancies with team, flag customer errors, resolve remittance issues with customers.