Accounting Clerk

Nebraska Children and Families Foundation•Lincoln, NE

About The Position

Nebraska Children and Families Foundation (NCFF) is a nonprofit created to support children, young adults, and families with the overall goal of giving our state's kids what they need to thrive. We do this by building strong communities that support families. Our mission is to create positive change for Nebraska’s children through community engagement and we believe in a Nebraska where all children will have the resources and support to thrive. The Accounting Clerk supports the nonprofit’s mission by performing payroll and accounts payable functions with accuracy, integrity, and compliance. This position is responsible for processing employee payroll, processing vendor payments, maintaining financial records, and supporting compliance with applicable laws, grant requirements, and internal controls. The Accounting Clerk plays a key role in ensuring responsible stewardship of the organization’s financial resources and supporting staff who deliver programs and services to the community.

Requirements

Associate degree in business, accounting, or related field.
Minimum of 2 years of experience in payroll, accounts payable, or general accounting (nonprofit experience preferred)
Working knowledge of payroll processes
Experience with accounts payable procedures
Familiarity with basic accounting principles
Experience using accounting and payroll software
Proficiency in Microsoft Excel and other Microsoft Office applications
Strong attention to detail; ability to identify and resolve discrepancies.
Commitment to accuracy and adherence to procedures.
Ability to maintain strict confidentiality of financial and personnel information.

Nice To Haves

Experience with grant-funded or multi-program accounting
Experience using Web Grants, Paylocity, and Blackbaud.
Experience supporting audits
Familiarity with nonprofit accounting and restricted funds
Strong organizational and time-management skills
Ability to manage multiple deadlines and priorities
Excellent customer service and communication skills
Demonstrated ability to protect sensitive information and uphold confidentiality
Ability to work effectively in a mission-driven, collaborative environment

Responsibilities

Process regular payroll cycles (semi-monthly) accurately and on time
Review and verify employee timesheets, leave balances, and pay adjustments
Maintain employee payroll records, including new hires, terminations, pay rate changes, and deductions
Respond to employee inquiries regarding pay, deductions, and payroll procedures
Assist with year-end payroll activities, including W-2 preparation and reconciliation
Prepare, reconcile and remit employee deductions withheld on a timely basis
Process vendor invoices, employee reimbursements, and credit card transactions in a timely manner
Review invoices for accuracy, proper approvals, and compliance with organizational policies and funding requirements
Code expenses accurately to general ledger accounts, programs, cost centers, and grants
Prepare and process payments via check, ACH, or other approved methods
Maintain vendor files, including W-9s and payment terms
Prepare Sales and Use Tax form
Respond to vendor and staff inquiries regarding payments and invoice status
Assist with payroll and expense allocations across multiple programs, grants, and restricted funding sources
Support month-end close activities, including reconciliations related to payroll and accounts payable
Support audits and grant reporting by preparing documentation and responding to requests
Maintain accurate financial records in accordance with internal controls and best practices
Work closely with Accounting, Human Resources, and program staff to ensure accurate financial processing
Maintain strict confidentiality of employee, payroll, and financial information
Support the organization’s mission, values, and commitment to ethical financial management