Accounting Clerk I (4091)

THE SALVATION ARMY•Tulsa, OK

6d•$18 - $23•Onsite

About The Position

Performs specialized clerical and bookkeeping tasks in the recording and maintenance of precise fiscal records and financial data associated with an Area Command; applies fundamental bookkeeping knowledge and skills to varied bookkeeping tasks such as administering the day-to-day operations the Great Plains Accounting Program by using functionalized double-entry accounting package, checking entries, issuing checks, balancing accounts, and preparing financial reports; prepares and maintains financial records in an accurate, complete, and timely manner while ensuring the integrity, security and accountability of Salvation Army financial accounts. Essential Functions This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this position. The incumbent may be requested to perform job-related responsibilities and tasks other than those stated in this job description.

Requirements

Two-year college or technical school degree in accounting, bookkeeping, business or related field, AND two years experience in the performance of bookkeeping and related work with some exposure to data entry methods, OR any equivalent combination of training and experience, which provides the required knowledge, skills, and abilities.
Ability to meet attendance requirements.
Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.
Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.
Work is performed in a normal office environment where there is little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.

Responsibilities

Maintains ledgers for multiple companies, including but not limited to, AC, Youth Centers, Center of Hope Shelter, Citadel, Women’s Auxiliary, Sand Springs and Sapulpa Corps, and Service Units.
Prepares, processes, and maintains required documentation to ensure accounting practices are in compliance with appropriate local, city, state and federal funding requirements.
Collects and maintains all income and receipts for annual fund-raising events, including, but not limited to, annual Benefit Dinner, golf tournament, other events. Provides reports as requested.
Coordinates and works directly with donors and mail vendors regarding all mail appeals and seasonal campaigns.
Maintains a variety of ledgers; enters income and expense data into computerized financial systems; proofs entries to verify accuracy and completeness; prepares journal entries, balances accounts and prepares reports.
Prepares, processes, enters data and maintains accounts payable records; receives, dates, stamps, obtains approval stamp, and codes all invoices; matches invoices with appropriate back-up paperwork and purchase order; enters data into the accounts payable system; runs reports weekly to determine bills that are due; runs checks, and distributes checks.
Receives, processes, enters data and maintains cash receipts records; prepares daily tabulations and reports of cash receipts; codes receipts to proper funds; enters data into the accounting system.
Prepares deposit slips and makes deposits.
Prepares cash and checks for deposit by completing deposit slips; ensures that deposits are made daily.
Collects and maintains receipt records for money owed from officers, employees, and clients for personal phone calls, uniforms, membership fees, lodge fees, Temporary Cash Advances, etc.
Generates reports from Great Plains as required by the Corps Officer, Advisory Board and DHQ.
Classifies receipts and disbursements in accordance with established codes; maintains billing and posting of charges and credits to accounts; prepares summary reports.
Posts payments of expenditures; issues checks as necessary; maintains specified fund accounts and verifies daily deposits.
Retains and files proper backup.
Prepares DHQs remittance forms listing monies owed for insurance, statewide and support service, retirement, property income and expense, vehicle replacement, and miscellaneous invoices.
Verifies monthly bank statement transactions with checkbook register printout; identifies and codes all bank adjustment transactions.
Maintains checking accounts by making timely deposits, tracking bank balance and reconciling accounts; follows-up with bank to resolve errors; maintains complete file of deposit slips and cancelled checks.
Develops and maintains a filing system of a variety of financial documents; maintains and utilizes filing system; purges files to obtain and update information; ensures the files are maintained in an organized and efficient manner.
Prepares and maintains records, databases, books, logs, lists, etc. in an accurate, complete, and timely manner; updates, posts and indexes information and inputs data into the computer to maintain records; research files to locate specific information found in documents, correspondence, lists, forms, etc.
Prepares and processes employee records and payroll; collects employee time sheets; records hours on worksheets and balances the same; posts to general ledger.
Provides assistance in performing routine audits; prepares audit work papers; assembles and prepares records for presentation to auditor; answers auditor questions as necessary; prepares a response to items in the audit report.
Participates in the preparation of the budget; makes adjustments as requested; prepares final budget copy.
Serves as back up support as needed; may perform secondary non-bookkeeping clerical functions in addition to normal bookkeeping duties.
Performs other duties as assigned.