Accounting Cashier

Art Institute of Chicago•Chicago, IL

About The Position

The Art Institute of Chicago shares its singular collections with our city and the world. We collect, care for, and interpret works of art across time, cultures, geographies, and identities. We are a place of gathering and learning, committed to fostering an inclusive understanding of human creativity. About the Department As part of Central Administration, the Bursar’s Office processes and ensures the accurate allocation of payments made to the institute. Position Summary Reporting to the Manager, Accounts Receivable and Receipts, the Accounting Cashier is responsible for maintaining proper records relating to the posting of cash receipts and recording revenues in the financial system. The Accounting Cashier has the main responsibility for operating the Bursar’s Office window and prepares and processes deposits in a variety of methods.

Requirements

Associate's degree or equivalent combination of education and experience preferred
One year previous cashiering or accounting experience required
Proven ability to prioritize and work independently, responsibly, and meet deadlines
Excellent spoken and written English language skills
Ability to train others on simple and complex processes
Prolonged periods of sitting at a desk and working on a computer; must be able to remain in a stationary position 90% of the time
Ability to lift and move up to 35 pounds

Nice To Haves

PeopleSoft and accounts receivable experience preferred

Responsibilities

Handles various Bursar’s Office window transactions presented by students or staff
Balances individual cash drawer and petty cash on a daily basis
Assists manager with maintaining and updating department documentation
Maintains security standards with sensitive information such as bank account and credit card numbers
Creates and submits journal entries as needed for department transactions
Assists with museum cash recyclers: monitors daily inventory, refills machines, empties deposit cassette, prepares deposits for pickup
Enters and processes daily cash receipts (cash, check, or credit card) in an accurate and timely manner into PeopleSoft
Processes and balances check deposits via remote deposit
Logs and tracks all deposits sent through armored courier
Completes client requests in department ticketing system
Distributes student payments including payroll checks and refunds
Processing of credit card payments accessed through secure web forms
Credit card access administration
Participates in testing within PeopleSoft Financials, PeopleSoft Campus Solutions, and/or other financial systems for fix or upgrade implementations
Adheres to department coverage, vacation blackout periods and overtime requirements as defined by business need
Provides coverage for Accounts Receivable Specialist and Manager as cross-training allows, including but not limited to invoicing and processing student payments
Participates in the development of the entire department’s strategic goals and direction
Duties, responsibilities, and activities may change or be added to as needed