Accounting & Billing Specialist

KRS CPAs, LLC • Paramus, NJ

23h

About The Position

KRS CPAs, LLC is a growing CPA firm located in Paramus, NJ seeking an Accounting & Billing Specialist to join our team. This role is essential to support our Controller and Partners with both daily accounting tasks and firm wide billing operations. KRS CPAs, LLC is a winner of consecutive NJBIZ and Accounting Today "Best Places to Work" awards. We value our employees and are committed to providing a healthy, inclusive, and productive work environment.

Requirements

• 3-5+ years of relevant AP/AR, billing, or accounting—preferably in a professional services or CPA firm environment
• Bachelor’s degree in Accounting, Finance, or a related field
• Familiarity with WIP, retainers, utilization, realization, and project based revenue
• Experience with client billing portals or automated expense tools
• Interest in improving processes and helping the finance team run efficiently
• Excellent verbal and written communication skills
• Strong organizational and time management skills
• Enthusiastic sense of responsibility, high degree of accuracy, and attention to detail
• Ability to prioritize tasks, manage deadlines, and handle sensitive financial information with confidentiality
• Experience with time & billing software (Office Tools, Canopy, Practice Management systems, CCH, Thomson Reuters, etc.)
• Experience with Accounting software (QuickBooks Online)
• Strong Excel skills (lookups, pivot tables, reconciliations)

Responsibilities

• Prepare, review, and finalize client invoices
• Track WIP, unbilled time, expenses, and retainers
• Work closely with Partners and Managers to ensure accurate, timely billing
• Process adjustments, write ups/downs, and credits
• Monitor accounts receivable and follow up on outstanding invoices
• Maintain accurate billing records and assist with monthly billing cycles
• Assist with AP, AR, expense coding, and daily accounting activities
• Prepare and record journal entries as directed and assist in the maintenance of the general ledger
• Assist with Reconciling bank accounts, credit cards, and balance sheet schedules
• Support monthly and quarterly close processes, including accruals and variance analysis
• Assist with revenue entries and billing related accounting
• Help with year-end tasks, audits, and special projects assigned by the Controller

Benefits

• Competitive Salary
• Three (3) Weeks Paid Time Off (PTO)
• Summer hours and paid holidays
• 401(k) with Company Match
• Medical, Dental, and Vision Insurance
• Life & ADD Insurance
• Long-Term Disability Insurance
• Performance Bonus
• Dress for Your Day Attire
• Exceptional company culture, frequent team events
• Equal Opportunity Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level