Accounting Associate

Virginia Department of Social Services • Suffolk, VA

9d • $47,110 - $74,113

About The Position

Under general supervision, performs accounts payable and governmental accounting work associated with the preparation, maintenance, and processing of accounting records and financial transactions. Employee is responsible for ensuring proper and timely payment on vendor accounts, inter-City billings, and various contracted services, and for preparation of associated accounting reports. Responsible for verification, reconciliation, analysis, and report preparation associated with accounting matters. Employee must exercise independent judgment and initiative, and attention to detail in ensuring proper and timely payments. Maintains and updates various financial reports and records, including quarterly transfer reports, account analysis, and transaction summaries. Creates monthly/quarterly reports via query function requiring datalinks to multiple files. Performs data entry tasks to enter, modify, verify, and maintain miscellaneous billing information; ensures billing in a timely and accurate manner; prepares statements; sorts and distributes all documents as necessary; maintains an accurate file of the bills; confers with customers to resolve discrepancies for overdue payments. Receives payments and prepares/maintains deposits and receipts, including analyzing all deposits from sites to verify that registrations, receipts and payments reconcile with deposits. Maintains files of documents associated with vendors and contracts; maintains contact and confers with vendors, responding to or making inquiries, as necessary; research information for vendor and department inquiries of payment discrepancies. Creates monthly reports via query function requiring data links to multiple files and extracts data to prepare invoices for billing and respond to inquiries. Reviews payment vouchers; balances and proves edits; distributes department check registers. Maintains, updates and controls the vendor master file and establishes criteria for entering data in vendor master file. Maintains, prepares, and updates various financial reports, transmittals or records. May serve as the agency Timekeeper. May notify administration monthly on receipts; reconciles financial data into reporting systems; reconciles department data with City general ledger. May track and reports money received for fraud. May compile financial information for auditors; secures and submits information to director for budget; maintains checkbooks and balances for donated and ECDC monies; maintains petty cash and department credit cards; maintains Special Welfare accounts, ensuring compliance with state regulations. May act as liaison to Fraud Investigator and Central Office, including receiving, posting, and reporting money for Fraud accounts. May review and processes invoices for payment either by computerized voucher system or purchase order and copies invoices for payment and for office files and records. May manage vendors and financials in VaCMS Childcare Automated System. May process document imaging of agency financial and case records. May perform accounts payable tasks, modify, verify, and maintain miscellaneous billing information; ensures billing in a timely and accurate manner; sorts and distributes all documents as necessary; maintains an accurate file of the bills; confers with customers to resolve discrepancies for overdue payments. May reconcile financial data into reporting systems; reconciles department financial records with City general ledger. May process Storm water abatements, credits and waivers. May update all data for payroll reporting; processes overtime and part time vouchers; compiles, processes, signs, and distributes all administrative bills for payment; receives, deposits, and records all monies received and spent; receives and compiles all checks processed monthly; and records monthly expenditures for grant programs.

Requirements

• Considerable knowledge of the application of established bookkeeping and accounting principles and techniques to governmental accounting transactions; and arithmetic.
• Working knowledge of: state and local government fiscal regulations, policies and procedures; and office accounting methods and procedures.
• Skill in operating a personal computer, associated business and agency software including spreadsheets, a calculator, and other office machines.
• Demonstrated ability to: organize and effectively process and maintain financial records and files and prepare reports from them; analyze and record information and to balance figures; understand or apply laws, regulations and policies to the maintenance of financial records; verify documents and forms for accuracy and completeness; type accurately at good speed; exercise independent judgment, discretion and initiative in completing assignments and in dealing with other employees and the general public; and establish and maintain effective working relationships with other employees and the general public.

Nice To Haves

• Associate's degree in accounting, bookkeeping or closely related field and minimum 5 years clerical level accounting or closely related experience; or any equivalent combination or training and experience which provides the required knowledge, skills and abilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 101-250 employees