Accounting Associate

Quail Hollow Club•Charlotte, NC

just now

About The Position

Summary of Position: This position requires a dependable, trustworthy, and motivated individual to perform essential bookkeeping and accounting functions. The individual will handle a broad spectrum of accounting duties that will include Accounts Payable, Accounts Receivable, General Ledger, general office tasks, and special projects as needed. This position will report directly to the Director of Finance but will be expected to work closely with all members of the business office. Accounts Receivable and Point of Sales Review all daily member receivable transactions Manage Point of Sale items and reports as needed Review and process member event invoicing Maintain annual accounting of non-member event income Reconcile various member account settings Assist with month end close and mail monthly member statements Verify discrepancies and resolve member billing issues Works with the Events department to verify and post all final invoices for banquet event orders Reconcile and prepare member auto-draft the 10th of the month and remit to bank Cash Control Prepare, reconcile, and post member daily cash receipts and remit to bank Mains daily cash control and cash receipts journals Balance petty cash and miscellaneous cash Prepares monthly bank account reconciliations Accounts Payable Complete all invoice data entry and check processing Complete all vendor accounts and company credit card reconciliation. Review accounts payable invoices Enter accounts payable invoices Process invoices for payment Assist with monthly bank accounts reconciliation Process invoices for payment and review bank account daily to post ACH payments Keep track of W-9's Inventory Review of inventory records and reports Balance inventory transactions with invoices and records in accounts payable Review bank debit transactions Cost analysis as needed General Accounting and Other Functions Assist with month-end financial statements Perform miscellaneous office tasks Available to assist in other areas of operations as needed Perform other assigned duties as required Answer the phone as needed

Requirements

Experience in bookkeeping and accounting is required.
Ability to communicate, perform multiple tasks and prioritize the Food and Beverage needs successfully.
Effective organizational, leadership, and communication skills required.
Have a positive attitude, professional manner, and a professional appearance.
Proficiency in Microsoft Office such as Word, Outlook, Excel, as well as the ability to learn and use Club-specific software programs required.
Must be able to climb stairs.
Must be able to lift 30 pounds.
Constantly walks, stands, reaches, bends, sits, carries, pushing and pulling.
Background check and drug test required. We are a drug-free workplace.

Responsibilities

Review all daily member receivable transactions
Manage Point of Sale items and reports as needed
Review and process member event invoicing
Maintain annual accounting of non-member event income
Reconcile various member account settings
Assist with month end close and mail monthly member statements
Verify discrepancies and resolve member billing issues
Works with the Events department to verify and post all final invoices for banquet event orders
Reconcile and prepare member auto-draft the 10th of the month and remit to bank
Prepare, reconcile, and post member daily cash receipts and remit to bank
Maintains daily cash control and cash receipts journals
Balance petty cash and miscellaneous cash
Prepares monthly bank account reconciliations
Complete all invoice data entry and check processing
Complete all vendor accounts and company credit card reconciliation.
Review accounts payable invoices
Enter accounts payable invoices
Process invoices for payment
Assist with monthly bank accounts reconciliation
Process invoices for payment and review bank account daily to post ACH payments
Keep track of W-9's
Review of inventory records and reports
Balance inventory transactions with invoices and records in accounts payable
Review bank debit transactions
Cost analysis as needed
Assist with month-end financial statements
Perform miscellaneous office tasks
Available to assist in other areas of operations as needed
Perform other assigned duties as required
Answer the phone as needed