Accounting Associate
About The Position
Aerolase is seeking a reliable and detail-oriented Accounting Associate to support the Accounting Department with a primary focus on accounts payable processing, general accounting and administrative support. This is a junior-level role designed for someone early in their accounting career who is looking to gain hands-on experience while supporting day-to-day accounting operations. The position will work closely with the Accounting/Finance Team and will provide exposure to core accounting processes while maintaining an administrative and operational support function within the department.
Requirements
- Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or currently pursuing)
- 0–3 years of accounting, accounts payable, or administrative experience
- Strong attention to detail and organizational skills
- Ability to manage multiple tasks and meet deadlines
- Professional written and verbal communication skills
- Reliable and detail-oriented
- Strong follow-through and accountability
- Willingness to learn and grow within an accounting environment
- Team oriented with a professional attitude
Nice To Haves
- Experience or exposure to Bill.com or similar AP platforms
- Basic understanding of accounting principles
- Proficiency with Microsoft Excel or Google Sheets
- Spanish-speaking ability is a plus
Responsibilities
- Enter / upload vendor invoices accurately and timely using Bill.com
- Review invoices for accuracy, completeness, and required approval
- Code invoices to appropriate general ledger accounts and departments
- Assist with scheduling and processing weekly payment runs
- Monitor open invoices and follow up on approvals or discrepancies
- Maintain organized, audit-ready accounts payable documentation
- Assist with vendor onboarding, setup, and maintenance
- Collect and maintain vendor documentation, including Forms W-9
- Respond to basic vendor inquiries regarding invoice status and payments
- Vendor classification and 1099 tracking
- Assist with general accounting data entry and recordkeeping
- Assist with month-end close activities
- Assist with AP-related reconciliations and schedules
- Help prepare documentation for internal review and audits
- Support basic accounting and finance reporting needs
- Maintain organized digital accounting files and records
- Invoice approvals and internal follow-ups
- Prepare documentation of accounting processes and procedures
- Assist with ad-hoc accounting and administrative projects as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
