Accounting Associate - Purchase Order Payments

Penn State University•Ferguson Township, PA

19h•Hybrid

About The Position

The Penn State Office of Central Procurement team is searching for Accounting Associates. Central Procurement has a vision to develop and execute sound business and cost-effective Purchasing solutions to enable the teaching, research, and service mission of the University. The Accounting Associate supports the financial operations of the University by performing a variety of accounting tasks with accuracy and attention to detail; is responsible for maintaining and updating financial records, processing invoices, assisting with billing functions, and generating financial reports; verifies, reconciles, and corrects financial data to ensure compliance with University policies and applicable accounting standards; serves as a point of contact for internal and external stakeholders, providing guidance and support on accounting-related inquiries and procedures.

Requirements

Excellent customer service skills
Ability to maintain confidentiality regarding sensitive documents and situations
Demonstrated ability to multitask and meet deadlines
Effective decision-making skills
Excellent organizational skills and problem-solving abilities
High level of accuracy in work and attention to detail
General Equivalency Diploma (GED) or High School (HS)
No prior relevant work experience required; previous relevant work experience accepted in lieu of education

Responsibilities

Review accounting records for accuracy, completeness, and proper classification and coding of income and expenditures
Identify accounting discrepancies; make necessary corrections and update financial databases accordingly
Analyze and approve journal entries in accordance with established financial policies and procedures
Coordinate with suppliers, departments, and other stakeholders to resolve billing issues, reconcile statements, and provide payment documentation or clarification
Compile and organize financial data to support the preparation of reports for both internal use and external reporting requirements
Monitor compliance with applicable financial recording standards, University policies, and accounting best practices
Enter, retrieve, and maintain accurate financial information using computerized accounting software systems
Support the generation of billing documents and coordination of financial mailings, as needed
Provide general guidance to departments and customers regarding accounting policies and procedures
May supervise and train assigned staff, and provide input to their performance evaluation

Benefits

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being.
In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time.
One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.

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