Accounting Associate Sr.

Wayne State University•Detroit, MI

45d•Onsite

About The Position

Wayne State University is searching for an experienced Accounting Associate Sr. at its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. POSITION PURPOSE Perform moderately complex clerical and bookkeeping work routines applying accepted methods and procedures in the processing and recording of various financial documents for a School, College, Division or Center/Institute of the University. Utilize technical knowledge or aptitude for making mathematical computations and handling a volume of detailed numeric work.

Requirements

High school graduate or an equivalent combination of education and/or experience; coursework in bookkeeping or accounting preferred.
Some experience in bookkeeping, accounting or office recordkeeping.
Ability to make mathematical computations accurately.
Ability to operate standard office equipment.
Some knowledge of University policies, procedures and regulations is necessary.
Ability to work within established deadlines and in pressure situations.
Strong organizational skills; keen attention to detail.
Ability to type with speed and accuracy and data entry skills may be required.
Ability to communicate effectively with others.
Typically, incumbents have held positions as Accounting Clerk, Office Clerk or Secretary.

Nice To Haves

Some experience using and knowledge of Financial Accounting System (FAS) preferred.

Responsibilities

Audit, voucher and process a variety of financial documents including receipts and disbursements following standard bookkeeping methods and established University guidelines and procedures, e.g. Special Payment Authorization (SPA), Travel Expense Report (TER), Contract Payment Authorization (CPA), Contract Information Transmittal (CIT), Internal Requisition Billing (IRB), stipends and/or petty cash vouchers. Check and verify data and determine accuracy of submitted documents, e.g. account and invoice numbers, signatures, descriptions, etc.
Receive and input data into computerized financial accounting system. Update on-line records; add, delete and edit data. Create records of vendor information and payment of services. Review and verify coded data for accurate report generation.
Maintain and balance bookkeeping records for a specific area or unit. Reconcile special accounts (e.g. tuition) and loans (short and long-term); maintain general accounting ledger according to established procedures. Process, deposit and distribute checks (e.g. trusteeship), tickets, etc.
Compile statistical data; prepare special activity or productivity reports, e.g. number of documents processed. Maintain payment records and/or logs. Run tapes to proofread, check and verify accuracy of document data.
Answer general inquiries regarding departmental operations, activities and established applicable University guidelines and regulations, e.g. APPM, FAS, etc. Resolve problems and answer questions regarding vendor payment and on processing of financial documents. Contact appropriate University personnel regarding errors or discrepancies on financial forms.
May provide functional supervision to a small number (1-3) of student or part-time technician support personnel. Assign routine clerical and data entry activities. Train in appropriate methods and procedures.
Perform standard clerical functions. Operate computer terminal and general office equipment, e.g. calculator, typewriter, photocopier, etc. Type routine correspondence, forms and memos; schedule appointments and reservations; prepare mailings, etc.
Perform related work as assigned.

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume