Accounting Assistant
About The Position
The Accounting Assistant provides essential support to the Accounting Department and will be required to be in-office for 5 days. This role reports to the Controller and assists with data entry, report generation, accounts payable support, and general accounting administrative tasks. The ideal candidate is highly organized, dependable, and proactive — someone who learns quickly, enjoys problem-solving, and is not afraid to self-teach. This role works extensively within Deltek accounting software and will gain exposure to a variety of internal procedures and cross-department collaboration.
Requirements
- 1–2 years of experience in an accounting support or administrative role.
- 2+ years of experience using Microsoft Excel and Outlook.
- Strong attention to detail and high organizational skills.
- Dependable, proactive, and able to work independently as well as collaboratively.
- Comfortable learning new software and procedures quickly; self-teaching mindset encouraged.
- Strong written and verbal communication skills with a professional, kind, and service-oriented approach.
- Ability to prioritize tasks, meet deadlines, and work effectively in a fast-paced environment.
- Analytical thinking and problem-solving skills.
Responsibilities
- Organize and maintain Accounting Department project files and documentation.
- Assist with monthly credit card reconciliation.
- Manage the Accounts Payable (AP) email inbox and ensure proper organization and follow-up.
- Process checks and enter Accounts Payable vouchers into the accounting system.
- Set up new projects in the accounting system and adjust project budgets as needed.
- Verify and post business transactions (e.g., ACH payments).
- Support Accounts Payable and Accounts Receivable workflows by coordinating with the accounting team.
- Maintain accounting records by copying, filing, scanning, and documenting as needed.
- Support Project Managers by assisting in budget management, processing contract documents, preparing change orders, and general team coordination
- Prepare and send project invoices
- Follow up on outstanding invoices through collections process
- Provide administrative support to ensure smooth day-to-day operations
- Handle confidential information with professionalism and discretion.
- Answer and direct incoming phone calls in a professional, customer-service-focused manner.
- Greet and assist visitors warmly.
- Receive, sort, and distribute mail and packages; scan or route items as needed.
- Coordinate FedEx shipping requests and deliveries.
- Provide additional administrative support as needed across the organization.
Benefits
- Flexible Work Schedule Options - Remote, Hybrid, In-Person
- Medical options including PPO and HDHP with Health Savings Accounts (no extra charges for spouse or dependent coverage)
- Dental Plans with little to no deductible
- Vision PPO plan that’s accepted widely from local offices to large retailers
- Company paid Life Insurance
- Voluntary Life, Accident and Critical Illness plans
- Dependent Care and Flexible Spending Accounts
- Employee Assistance Program
- Retirement plan 401(k) with employer match
- Paid time off to relax and recharge with vacation, holidays, and sick time.
- Annual memberships with Strava and Headspace for additional health and wellness benefits
- Maternity and Paternity leave time options to care for the newest little family members
- Support for professional growth and development.
- Corporate Lodging Program (CLC)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
101-250 employees
