Accounting Assistant

Hr Nola • New Orleans, LA

18h • Onsite

About The Position

Mathes Brierre Architects has been serving the New Orleans community and beyond for over a century. As a multidisciplinary design firm, we value collaboration, thoughtful work, and long standing client relationships, supported by strong internal operations. We are seeking a detail oriented Accounting Assistant to support the financial processes behind our project work. This role is responsible for maintaining accurate billing, managing vendor payments, and supporting contract documentation within a fully onsite and collaborative office environment. The Accounting Assistant plays an important role in helping projects move forward efficiently and accurately.

Requirements

• One (1) to three (3) years of experience in accounting, bookkeeping, or related financial roles
• Working knowledge of basic accounting principles, including accounts payable and accounts receivable processes
• Experience using accounting software (BQE Core, QuickBooks, Deltek, or similar systems)
• Proficiency with Microsoft 365, with emphasis on Excel
• High attention to detail and accuracy
• Strong organizational and time management skills
• Ability to manage multiple priorities and meet deadlines in a project-based environment
• Effective written and verbal communication skills
• Demonstrated professionalism and discretion when handling confidential financial information
• Ability to work independently and take initiative while supporting a collaborative team environment
• Adaptability and willingness to assist with administrative and documentation needs as the firm evolves

Nice To Haves

• Associate’s degree in Accounting, Finance, or a related field preferred

Responsibilities

• Assist with project setup within the accounting system and maintain organized project financial records
• Support preparation, tracking, and filing of client contracts and change orders
• Assist with monthly project billing reviews and project closeout documentation
• Process contractor pay applications and prepare corresponding billing documentation
• Review and process vendor invoices for accuracy and proper authorization
• Coordinate timely vendor payments in accordance with firm procedures
• Maintain accounts payable records and assist with account reconciliations
• Prepare and issue client invoices based on approved billing schedules
• Monitor accounts receivable balances and assist with follow up as needed
• Maintain accurate billing and financial tracking documentation
• Draft standard correspondence and assist with routine financial communications
• Support general administrative functions within the finance department
• Provide occasional assistance to office management as needed
• Respond to internal and external financial inquiries in a professional and timely manner

Benefits

• Competitive salary, commensurate with experience
• Health, dental, and vision insurance
• Employer paid life and long-term disability insurance
• Paid time off and paid holidays
• 401(k) plan with employer contribution
• Opportunities for professional development and continuing education
• Supportive, collaborative, and long-tenured workplace culture

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree