Accounting Assistant

FOCAL POINTE OF ST LOUIS LLC•Caseyville, IL

58d•$20 - $24•Onsite

About The Position

The Accounting and Administrative Assistant is primarily responsible for assisting in the management of the general business office to ensure it operates as needed. This individual reports to the Chief Financial Officer.

Requirements

Strong interpersonal skills
Ability to manage multiple tasks and tight deadlines simultaneously
Strong customer service orientation with internal and external constituents
Excellent verbal and written communication skills
Excellent attention to detail and highly organized
Ability to solve a variety of problems independently
Strong computer skills including proficiency in Microsoft Office with advanced Excel skills
Self-starter, highly motivated and committed
A minimum of 1 to 2 years of experience working in a professional office environment

Responsibilities

Answer phones with enthusiasm and engaging personality and greets in-person visitors the same These phone calls and interactions with visitors are key to portraying the Focal Pointe brand and culture; they could lead to sales opportunities and/or address key customer and vendor questions and concerns
Direct these calls and/or visitors to the appropriate person / department
Exhibit polite and professional communication via phone and email
Distribute mail to appropriate individuals and departments
Maintain orderly filing systems, both electronic and physical
Work with uniform vendor to ensure uniforms and other related materials are ordered and received on a weekly basis and invoiced correctly, working with payroll team as needed
Manage apparel webstore
Monitor and order office supplies as needed, working with branches from time to time
Supports Accounts Payable with invoices, vendor statements, and approval processing
Supports Accounts Receivable by scanning customer checks to deposit into company bank account, interacting with various customer portals, and matching customer payments to applicable invoices
Work on various analyses as needed for the Accounting team to help review spending trends, customer data, profitability, and other KPIs to help the branches review their performance
Work with various vendors on consolidated ordering for various branches (e.g. Amazon), as applicable
Coordinate with Branch Administrators at each location to support ongoing needs
Assist in other tasks as assigned by administrative staff members to ensure efficient operation of the office
Travel up to 10% of the time within the Focal Pointe territory
Other duties as assigned.