Accounting Assistant

YOUTH SERVICES SYSTEM INC • Wheeling, WV

3d • $22 - $25 • Onsite

About The Position

The Accounting Assistant’s primary responsibilities include: payroll, accounts payable/vendor payment oversight, accounts receivable, donation support, month-end, general ledger reconciliation, and other administrative duties. Under the direction of the CFO, this employee must be detail-oriented to plan and organize the Finance Office's operations and procedures to meet operational needs. The Accounting Assistant will track and meet deadlines/timelines for payroll accounting, billing, invoicing, and other financial operations. This employee will ensure compliance with safe work practices and maintain safe environments, in accordance with established agency standards, licensing regulations, and generally accepted practices.

Requirements

• Excellent attention to detail
• Skilled in word processing, managing files and records, and office procedures
• Proficient in Microsoft software applications.
• Requires Associate Degree in Accounting or related field and 2 years of related experience.
• Must have valid driver’s license and proof of automobile insurance as required by law.
• Must pass agency background checks.

Nice To Haves

• Prefers AP and AR processing experience.

Responsibilities

• Payroll Reconciles and prepares bi-weekly payroll in the UKG Ready platform.
• Accounts Payable and Vendor Payment Oversight Oversee financial transactions for outgoing vendor payments via out AP system, Credit Card Program, ensuring timely and accurate processing of checks and electronic transfers. Support with any reconciliations in accounting software as needed. Review invoices for accuracy, completeness, and proper approvals before processing payments, addressing discrepancies as needed. Manage monthly reconciliation of credit card statements in accounting software, Blackbaud.
• Month End and General Ledger Reconciliation Support the Controller with monthly and annual close processes. Support with general ledger upkeep to ensure smooth and compliant monthly and annual close cycles.
• Administrative Duties Retrieve, sort, and open Agency mail. Other duties as assigned by the CFO.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree