Accounting Assistant

AlfaTech • San Jose, CA

1d

About The Position

The role of the Accounts Payable Specialist involves providing financial, administrative, and clerical support to the organization. The core function of the role is to complete payments and control expenses by receiving payments, plus processing, verifying, and reconciling invoices. This is meant to summarize the role’s responsibilities and provide some information and structure. At AlfaTech we encourage our staff to think outside the box and explore opportunities beyond the confines of one’s stated responsibilities to bring new thoughts, ideas, and innovations to our company.

Requirements

• AA Degree (or equivalent education) and at least 2+ years of experience OR 4 years work related experience in accounts payable.
• Requires strong communication skills and ability to interact with all levels of management.
• Detail oriented and ability to meet deadlines.
• Proficient in MS Word & Excel.
• Must be flexible and willing to expand accounting knowledge.

Nice To Haves

• Experience with Deltek ERP System highly desirable, but not required.

Responsibilities

• Process incoming Accounts Payable invoices.
• Initiate the completion of the weekly Accounts Payable check and ACH run using automated accounting software — includes matching of invoices to check copies, obtaining check signatures, and the distribution and mailing of checks according to department procedures.
• Process check requests and employee expense reports. Includes the coding of such expenses to proper general ledger accounts and obtaining proper signatures (approvals) according to department policy.
• General payment inquiries — answer requests regarding payment of invoices, invoice discrepancies, and assist in general requests as needed.
• Manage vendor relationships and new vendor set up.
• Coordinate with Project Managers regarding proper coding of charges on company credit cards and expense reports.
• Works closely with all accounting and finance personnel.
• Recommend process improvements to ensure timely processing of expenses and weekly deadlines are met.
• Reports to Assistant Controller.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree