Accounting Assistant III

Texas A&M University System • Laredo, TX

5d • $14 • Onsite

About The Position

The Accounting Assistant III, under general supervision, performs advanced fiscal and clerical tasks in maintaining accounting records for assigned department or office. Essential Duties and Responsibilities Processes vouchers and invoices. Analyzes financial data and compiles financial reports. Checks fiscal documents, closes books, and performs audits. Trains and provides guidance to bookkeeping and accounting clerical personnel. Locates and corrects problems in records kept by other employees. Provides advice and compiles data for budget preparation. Serves as liaison between assigned departments. Resolves problems with vendors regarding departmental accounts. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. Additional Duties and Responsibilities Attend to all visitors that walk into the office. Disburse checks, travel cards, gift cards, etc. Incoming mail - Pick up/drop off mail, date stamp receipt and distribute. Scan and file documents daily. File documents and maintain files for all accounts payable documents.

Requirements

• Education – High School diploma.
• Experience – Four years of related experience.
• Knowledge of: Word processing, spreadsheet, and database applications.
• Financial transactions.
• Ability to: Multitask and work cooperatively with others.
• Analyze financial information.
• Work with sensitive information and maintain confidentiality.
• Position requires on campus, face-to-face interactions.
• Position requires maintaining a regular schedule of attendance on campus and in the workplace.

Nice To Haves

• Work with sensitive information and maintain confidentiality.

Responsibilities

• Processes vouchers and invoices.
• Analyzes financial data and compiles financial reports.
• Checks fiscal documents, closes books, and performs audits.
• Trains and provides guidance to bookkeeping and accounting clerical personnel.
• Locates and corrects problems in records kept by other employees.
• Provides advice and compiles data for budget preparation.
• Serves as liaison between assigned departments.
• Resolves problems with vendors regarding departmental accounts.
• Attend to all visitors that walk into the office.
• Disburse checks, travel cards, gift cards, etc.
• Incoming mail - Pick up/drop off mail, date stamp receipt and distribute.
• Scan and file documents daily.
• File documents and maintain files for all accounts payable documents.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED