Accounting Assistant III

Texas A&M - Corpus Christi • Corpus Christi, TX

3d

About The Position

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies. TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities. Learn more information here ! PURPOSE This position is responsible for supporting the banking and associated functions. The Accounting Assistant III, under supervision of a Financial Accountant III, is responsible for reconciling multiple local bank accounts, performing daily banking functions, and providing essential support to the accounting department’s accounting operations. DESCRIPTION Functional Area 1: Treasury and Cash Operations Support Percent Effort: 45% Download reports for local bank activity and prepare entries to include American Express Monthly Statements, Chase Paymentech Monthly Statements, CANOPY reports, PayPal, Parking Garage, GR Reports, and Argos Perform Various banking functions to include stop payments, wire transfers and verification of positive pay Responsible for answering disputes on credit cards and ACH Prepare excel spreadsheets for bank 21 and 117 Functional Area 2: Reconciliations Percent Effort: 40% Review and reconcile all local bank accounts between the University’s bank and general ledger as well as an associated 3-way reconciliation. Review and reconcile the University’s Petty Cash reconciliation. Functional Area 3: Accounting Operations Support Percent Effort: 15% Submits Unclaimed Property on an annual basis Create and manage two logbooks and batch and complete data entry of two separate years during AFR Assists with data entry, on occasion, or during end of month close Enter USAS Journal entry batches and manage the logs for J and D batches Responsible for managing Laserfiche access and removal of access for the FUN Group Verify user list once a year and compare to IT’s User List for GR and Laserfiche Performs other duties as assigned.

Requirements

• High School Diploma or GED
• Four (4) years of related experience in accounting field with demonstrated knowledge of account reconciliation functions.
• Additional education may be used to substitute for the minimum experience requirement to include: Associate degree in Accounting or Business related field and Two (2) years of related experience in accounting field with demonstrated knowledge of account reconciliation functions.
• Excellent written and verbal communication skills to be able to provide excellent customer service.
• Strong organizational and detail-oriented skills.
• Ability to operate general office equipment such as copiers, calculators, fax machines, and personal computers.

Nice To Haves

• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
• Experience in a University setting
• Familiarity with FAMIS, USAS, and Laserfiche.

Responsibilities

• Download reports for local bank activity and prepare entries to include American Express Monthly Statements, Chase Paymentech Monthly Statements, CANOPY reports, PayPal, Parking Garage, GR Reports, and Argos
• Perform Various banking functions to include stop payments, wire transfers and verification of positive pay
• Responsible for answering disputes on credit cards and ACH
• Prepare excel spreadsheets for bank 21 and 117
• Review and reconcile all local bank accounts between the University’s bank and general ledger as well as an associated 3-way reconciliation.
• Review and reconcile the University’s Petty Cash reconciliation.
• Submits Unclaimed Property on an annual basis
• Create and manage two logbooks and batch and complete data entry of two separate years during AFR
• Assists with data entry, on occasion, or during end of month close
• Enter USAS Journal entry batches and manage the logs for J and D batches
• Responsible for managing Laserfiche access and removal of access for the FUN Group
• Verify user list once a year and compare to IT’s User List for GR and Laserfiche
• Performs other duties as assigned.

Benefits

• Insurance Medical $0 - $30 per month for Employee Only coverage after university contribution ($920 value). Up to 83% of premium covered by the university: Employee and Spouse Employee and Children Employee and Family coverage Dental & Vision Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account
• On-campus wellness opportunities
• Work Life Solutions: Counseling, Work Life Assistance, Financial Resources, and Legal Resources
• Tuition Benefits: Public Loan Forgiveness Book scholarships 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).
• Retirement Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP) Voluntary Tax Deferred Account/Deferred Compensation Plan
• Time Off: 8+ hours of vacation paid time off every month. 8 hours of sick leave time off every month. 8 hours of paid time off for Birthday leave. 12-15 paid holidays each year.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees