Accounting Assistant - Accounts Payable

Open Sky Community Services • Worcester, MA

1d • $23

About The Position

Open Sky is seeking an Accounting Assistant who, under the direction of the Accounting Manager, will analyze and process Accounts Payable in a timely manner. Code invoices and check requests with correct general ledger account and program conforming to standard procedures to ensure proper entry into the accounting system. Review monthly program purchasing credit card expense reports for accuracy and follow up with program staff on discrepancies. The Accounting Assistant will also prepare weekly checks, EFTs, and bank transfers to ensure invoices are properly funded and provide management with audit support for internal and external audits. Other Key Responsibilities: Assist in year-end 1099 generation and reconciliation. Maintain and update vendor files to include all required documentation such as W-9 requirements, EFT information, address, insurance verification, and terms of payments as well as handle vendor correspondence Assist with program purchasing credit card system maintenance and train program staff as needed. Reconcile assigned accounts and prepare journal entries.

Requirements

• High School diploma, or equivalent, required.
• Minimum of one year experience in an Accounts Payable role and/or non profit accounting, required.
• Valid Drivers License and acceptable driving history, required.

Nice To Haves

• Experience with Blackbaud Financial Edge and PaperSave a plus.

Responsibilities

• Analyze and process Accounts Payable in a timely manner.
• Code invoices and check requests with correct general ledger account and program conforming to standard procedures to ensure proper entry into the accounting system.
• Review monthly program purchasing credit card expense reports for accuracy and follow up with program staff on discrepancies.
• Prepare weekly checks, EFTs, and bank transfers to ensure invoices are properly funded and provide management with audit support for internal and external audits.
• Assist in year-end 1099 generation and reconciliation.
• Maintain and update vendor files to include all required documentation such as W-9 requirements, EFT information, address, insurance verification, and terms of payments as well as handle vendor correspondence
• Assist with program purchasing credit card system maintenance and train program staff as needed.
• Reconcile assigned accounts and prepare journal entries.

Benefits

• Excellent Supervision (Individual and Group), Professional Development, and Training Opportunities
• Generous paid time off plan – you start with 29 days (almost 6 weeks!) in your first year, including 12 paid holidays. Increases to 32 days in your 2nd year, and the current maximum is 43 days (OVER 8 WEEKS!)
• We pay for your higher education! Ask about our Tuition Reimbursement Program, and reimbursement for a variety of Human Services certifications.
• Medical, Dental and Vision Insurance with Prescription Plan
• 403b Retirement Plan with Employer Match
• Life Insurance (100% Employer-Paid)
• Eligible employer for the Public Student Loan Forgiveness Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees