Accounting AP Supervisor

Guardian Real Estate Services•Portland, OR

37d•$70,000 - $90,000•Onsite

About The Position

The Corporate Accounting AP Supervisor in Property Management with Yardi experience is a key player in Guardian's accounting department. This role oversees the entire accounts payable function across a portfolio of properties, ensuring accuracy, compliance, and efficiency in all AP transactions. The position includes managing staff, improving processes, and leveraging the Yardi software suite to support Guardian's operational success. Schedule: 40 hours / week; Monday - Friday Compensation: $70k - $90k / annually DOE + Benefits!

Requirements

Minimum of 3-5 years of progressive accounts payable experience, including supervisory or management experience in property management or real estate.
Proven, in-depth proficiency with the Yardi software suite (Voyager, PayScan, VendorCafe, etc.)—highly preferred.
Strong knowledge of accounting principles (GAAP), accrual accounting, GL coding, and understanding of how AP impacts financial statements.
Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, and complex formulas) and standard office software.
Exceptional attention to detail, strong analytical and problem-solving skills, and the ability to manage multiple priorities in a fast-paced, deadline-driven environment.
Excellent written and verbal communication skills, with the ability to collaborate effectively across departments and with external partners.

Nice To Haves

Property Management - Yardi HIGHLY PERFERRED

Responsibilities

Manage and oversee the high-volume accounts payable department and staff, providing leadership, training, and support for proper procedures and Yardi utilization.
Oversee the full-cycle processing of invoices, including reviewing, verifying, sorting, coding (with proper general ledger accounts), and matching to purchase or work orders using Yardi modules such as PayScan.
Prepare and process weekly check runs, ACH, and wire transfers, ensuring timely payments and monitoring discount opportunities to reduce costs.
Perform monthly and year-end AP reconciliations, reconcile vendor statements, and assist with month-end and year-end closing processes. Prepare weekly reports of outstanding invoices and support audits with documentation.
Act as the primary contact for vendors regarding billing and payment inquiries, identify and resolve discrepancies, and collaborate closely with property and asset managers to ensure accurate coding and approvals.
Maintain complete and accurate vendor files, including W-9s and insurance certificates, ensuring compliance with internal controls and GAAP standards.
Identify, recommend, and implement process improvements to streamline accounts payable workflows and enhance departmental efficiency.