Accounting / AP Manager

Cape Fear Country Club•Wilmington, NC

10h•$55,000 - $60,000

About The Position

Summary (Essential Functions): Primary responsibilities include accounts payable, accounting administration, employee benefit program management, and other projects as assigned by the CFO. Accounting Invoice Processing : Collect and post invoices and credit memos, ensuring all have been approved for payment by the CFO, interacting with department heads and staff as needed Vendor Management: Maintain accurate and thorough records for all vendors within accounts payable; reconciliation of statements, responses to AP inquiries, warranty agreements, equipment contracts, etc. Payment Execution: Process routine invoice payment processing including execution of required steps for approval and submittal twice monthly Process approved payments through ACH, credit card, check, and/or AP platform (third party payment processor) Credit Applications: Prepare and respond to all credit application requests Fixed Assets: Manage all aspects of fixed assets including capital expenditure tracking, documentation, adjustments, and budget reconciliation Month-end Close: Prepare monthly logs, journal entries, balance sheet account reconciliation, and AP aging reports in accounting software Reporting & Compliance: Prepare and submit annual Unclaimed Property reports to the state; Prepare annual 1099 distribution Bank Reconciliation : Provide monthly reconciliation for all cash accounts Petty Cash: Maintain petty cash account (balance, distribution, reconciliation, event cash boxes, etc.) Other: Assist the CFO with budgets, reporting, and other projects as needed Human Resources Employee Benefits Program: Manage, administer and track employee insurance benefits, including but not limited to, eligibility, enrollment, COBRA continuation and benefit terminations Reporting & Compliance: Review annual 1094/1095 preparation documents from our payroll provider Assist with annual employee census and open enrollment HR Documentation: Create and maintain repository for departmental and club-wide policies & procedures Electronically store employee enrollment forms for insurance and 401k, deduction authorizations, and other pertinent documents All candidates will work to ensure the fulfillment of the Club's mission to provide a warm and friendly environment for our members and guests, through commitment and dedication with a personal touch.

Requirements

Attention to Detail : High accuracy in data entry and financial record-keeping
Technical Skills : Proficiency in accounting software and Microsoft Excel
Communication & Confidentiality : Strong ability to communicate with vendors, members, guests, and internal staff while maintaining extreme confidentiality
Organization : Excellent time management and ability to meet deadlines

Nice To Haves

Familiarity with Jonas Club Management/Jonas Encore software is a plus

Responsibilities

Collect and post invoices and credit memos, ensuring all have been approved for payment by the CFO, interacting with department heads and staff as needed
Maintain accurate and thorough records for all vendors within accounts payable; reconciliation of statements, responses to AP inquiries, warranty agreements, equipment contracts, etc.
Process routine invoice payment processing including execution of required steps for approval and submittal twice monthly
Process approved payments through ACH, credit card, check, and/or AP platform (third party payment processor)
Prepare and respond to all credit application requests
Manage all aspects of fixed assets including capital expenditure tracking, documentation, adjustments, and budget reconciliation
Prepare monthly logs, journal entries, balance sheet account reconciliation, and AP aging reports in accounting software
Prepare and submit annual Unclaimed Property reports to the state; Prepare annual 1099 distribution
Provide monthly reconciliation for all cash accounts
Maintain petty cash account (balance, distribution, reconciliation, event cash boxes, etc.)
Assist the CFO with budgets, reporting, and other projects as needed
Manage, administer and track employee insurance benefits, including but not limited to, eligibility, enrollment, COBRA continuation and benefit terminations
Review annual 1094/1095 preparation documents from our payroll provider
Assist with annual employee census and open enrollment
Create and maintain repository for departmental and club-wide policies & procedures
Electronically store employee enrollment forms for insurance and 401k, deduction authorizations, and other pertinent documents