Accounting Analyst

State of Virginia • Richmond, VA

44d • Hybrid

About The Position

The General Accounting division in the Department of Accounts (DOA) is seeking two qualified individuals for two Accounting Analyst positions. One is a new position in the unit and the other is filling a vacated position.

DOA's mission is to provide a uniform system of accounting, financial reporting, and internal control adequate to protect and account for the Commonwealth's financial resources, while supporting and enhancing the recognition of Virginia as the best managed state in the union.

Job Duties

The following apply to both positions:

Analyzes Appropriation Act and year‐end schedules to ensure the completion of year‐end responsibilities;
Reviews desk procedures to ensure steps are accurate and complete; analyzes and tracks legislation, including the Budget Bill; and completes special projects.

Specific to Position 00236:

Performs daily, weekly, and monthly monitoring, analyses, and reconciliations, recurring and nonrecurring journal entries, and participates in special projects for the General Accounting Operations unit.
Prepares the Payment Allocation Schedules and disbursement vouchers for each of the Non-State agencies;
Prepares the monthly reconciliation for each of the Non-State agencies ensuring only approved activity has posted for the month;
Works closely with localities, Department of the Treasury, and Department of Taxation to prepare necessary entries on behalf of the locality;
Prepares the monthly reconciliation of Agency 998 ensuring only approved activity has posted for the month;
Verifies the accuracy of the daily budget execution file from the Department of Planning and Budget to ensure proper documentation and authority exist for each appropriation, allotment and operating plan transaction;
Identifies whether additional General Ledger (GL) journal entries are required; prepares and submits all appropriate Commitment Control budget journal and GL journal entries;
Prepares complex and critical statewide reconciliations and GL monitoring analyses;
Communicates with agencies regarding items of concern;
Maintains a system of tracking to ensure that items are appropriately recorded and resolved;
Promptly and accurately processes Exception Register entries as needed;
Carries out the Outpay and WirPay PayCycle processes;
Reviews any unposted Payroll journals to identify action(s) necessary to ensure proper posting; performs accounting and control activities peculiar to year-end processing

Specific to Position 00226:

Performs daily, weekly, and monthly monitoring, analyses, and reconciliations, recurring and nonrecurring journal entries, and participates in special projects for the General Accounting Operations unit.
Completes the daily Cash Reconciliation; prepares correspondence to agencies regarding items of concern;
Prepares journal entries for corrections; prepares Tier I, II, and III Higher Education Institution (HEI) restructuring allocation schedules, reconciliations, and other analyses; prepares Cardinal entries;
Reviews expenditure file submissions; performs accounting and control activities peculiar to year-end processing

Requirements

• Knowledge of automated financial accounting systems
• Generally Accepted Accounting Principles (GAAP)
• Microsoft Office (i.e. Word, Excel, and Access)
• Strong organizational, process improvement, automation, analytical
• Oral and written communication skills
• Demonstrated ability to perform complex analysis of a variety of financial data and prepare written documentation to support findings
• Work collaboratively with management, staff, and agency personnel
• Research and resolve financial issues
• Communicate effectively with internal and external staff
• Understand, develop, and apply policies and procedures
• Collect, maintain, and secure sensitive supplier data
• Conduct business with integrity and respect

Nice To Haves

• Experience and/or education in Accounting.
• Knowledge of GAAP especially as they relate to governmental accounting preferred.
• Experience relating to governmental accounting and with Oracle PeopleSoft Financial applications preferred.

Responsibilities

• Analyzes Appropriation Act and year‐end schedules to ensure the completion of year‐end responsibilities
• Reviews desk procedures to ensure steps are accurate and complete
• Analyzes and tracks legislation, including the Budget Bill
• Completes special projects
• Performs daily, weekly, and monthly monitoring, analyses, and reconciliations, recurring and nonrecurring journal entries, and participates in special projects for the General Accounting Operations unit.
• Prepares the Payment Allocation Schedules and disbursement vouchers for each of the Non-State agencies
• Prepares the monthly reconciliation for each of the Non-State agencies ensuring only approved activity has posted for the month
• Works closely with localities, Department of the Treasury, and Department of Taxation to prepare necessary entries on behalf of the locality
• Prepares the monthly reconciliation of Agency 998 ensuring only approved activity has posted for the month
• Verifies the accuracy of the daily budget execution file from the Department of Planning and Budget to ensure proper documentation and authority exist for each appropriation, allotment and operating plan transaction
• Identifies whether additional General Ledger (GL) journal entries are required
• Prepares and submits all appropriate Commitment Control budget journal and GL journal entries
• Prepares complex and critical statewide reconciliations and GL monitoring analyses
• Communicates with agencies regarding items of concern
• Maintains a system of tracking to ensure that items are appropriately recorded and resolved
• Promptly and accurately processes Exception Register entries as needed
• Carries out the Outpay and WirPay PayCycle processes
• Reviews any unposted Payroll journals to identify action(s) necessary to ensure proper posting
• Performs accounting and control activities peculiar to year-end processing
• Completes the daily Cash Reconciliation
• Prepares correspondence to agencies regarding items of concern
• Prepares journal entries for corrections
• Prepares Tier I, II, and III Higher Education Institution (HEI) restructuring allocation schedules, reconciliations, and other analyses
• Prepares Cardinal entries
• Reviews expenditure file submissions

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: No Education Listed
• Number of Employees: 101-250 employees