Accounting Admin - SMG

Zeus Fire and Security•Elk Grove, CA

9d•$23 - $25

About The Position

About Zeus Fire and Security Zeus Fire and Security was established in 2022 to build a national network of fire protection and security providers recognized for execution excellence across a variety of service lines and end markets. Zeus addresses customers’ fire protection and security needs through a broad array of services from mission critical fire system installation, testing, and inspection to physical security system installation and video monitoring. Zeus was established with the purpose of partnering with industry-leading fire and security operators who are seeking a collaborative growth partner dedicated to inspiring and accelerating the long-term growth of business and team members. Role Overview The Accounting Administrator supports the SMG accounting team with accounts receivable, collections, and general office administration. This position handles incoming accounting phone calls, manages the shared accounting inbox, responds to customer requests (invoice copies, billing corrections, contact updates), and assists with collection calls. The role also oversees office equipment leases (copier, postage meter, water dispenser, etc.), maintains the company fleet master list (insurance cards, gas cards, vehicle records), and procures office supplies. Help to create processes and improve workflows in the office.

Requirements

High school diploma required; associates or bachelor's degree in accounting or finance preferred
Strong organizational skills to manage multiple tasks
Strong communication skills to communicate effectively with customers and employees at different levels of the company
2-3 years’ experience in accounting, specifically accounts receivable and collections
Strong communication, time management, and ability to work independently
Attention to detail and basic understanding of accounting/accounts receivable
Proficiency with Microsoft Office and other Windows based software
Ability to work with people of all levels of the business

Responsibilities

Sort Daily US Mail and Distribute
Back-up for AR Posting of Payments & Checking Lockbox
Perform Collection Calls
Answer phones- Incoming Calls
Scan AP Invoices to Corporate Office
Assist sales with any requests of paperwork, etc
Address Billing Questions- Send Invoice Copies
Print, Upload and Mail Invoices
Maintain daily cash log Order Office Supplies
Manage and maintain office equipment leases (Copiers, postage machine, water dispensers, etc.)
Help manage the car fleet (maintain vehicle list, update insurance cards, registration, etc.)
Update customer contact info in operating system
Any other duties as assigned by management.