Accountant - Financial Services

Universities of Wisconsin • Whitewater, WI

19h • $53,000 - $63,000 • Onsite

About The Position

Attention: The Financial Services Department in the Division of Finance and Administrative Affairs at the University of Wisconsin-Whitewater seeks an Accountant (Accountant I, FN001 or Accountant II, FN002). Position title will be determined at the time of hire based on candidate experience and qualifications. Job Details: This position is responsible for performing advanced accounting and financial operations functions in support of university business activities. Key responsibilities include account reconciliations, accounts receivable and payable oversight, asset management, tax reporting, and financial system support. This position ensures accurate financial reporting, compliance with generally accepted accounting principles (GAAP), and adherence to University of Wisconsin-Whitewater, UW System (UWS), and Wisconsin Department of Administration (DOA) policies and procedures. This position is onsite and works standard hours Monday through Friday and reports to the Assistant Controller.

Requirements

• Bachelor’s degree in Accounting, Finance, or related field from an accredited institution OR an Associate’s degree in Accounting or related field with 4 years working in a business office
• Minimum 2 years professional experience
• Demonstrated experience working with financial systems and strong computer skills
• Ability to interact respectfully with people from diverse socioeconomic, cultural, and ethnic backgrounds
• Willingness and ability to follow applicable safety rules and complete required training
• Strong proficiency in Microsoft Excel and other Microsoft Office applications
• Knowledge of GAAP and standard accounting practices
• Ability to analyze financial data, identify discrepancies, and resolve issues
• Knowledge of financial systems and internal controls
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines

Responsibilities

• Account Reconciliations Perform detailed reconciliations of general ledger accounts to ensure accuracy and completeness Investigate and resolve discrepancies and variances Maintain documentation to support audit and internal control requirements
• Accounting Adjustments and Prepaid Review Prepare and review accounting adjustments, including PAA entries Review and approve prepaid expenses to ensure proper classification Ensure compliance with accounting standards and institutional policies
• Backup for Miscellaneous Payments and Accounts Payable Provide backup support for miscellaneous payment requests and accounts payable processing Review and process payments for accuracy and proper authorization Assist in maintaining efficient accounts payable operations
• 1099, W-2, and Sales Tax Reporting Prepare and support annual 1099 reporting processes Prepare monthly W-2 entries and ensure compliance with reporting requirements Prepare monthly sales tax entries, reporting and ensure compliance state regulations Ensure accuracy and adherence to regulatory guidelines
• Customer Accounts Receivable Run monthly customer statements and dunning letters Monitor and manage customer accounts to ensure timely collections Set up and maintain sales items within the financial system
• ISD – Provider and Catalog Management Review and approve ISD-related transactions Set up and maintain providers within the financial system Maintain catalog accuracy and ensure compliance with policies
• Business Assets Reconcile business asset records to the general ledger Register and maintain business asset inventory Run depreciation processes and ensure accuracy of asset records
• Cash Advances and Employee Payback Reconcile cash advances and employee reimbursements/paybacks Monitor outstanding balances and ensure timely resolution
• Other Duties Provide support to grant accountant Provide support for financial system processes and continuous improvement initiatives Assist with audits and provide requested documentation Serve on committees or workgroups as assigned Perform other duties as assigned

Benefits

• UW System employees receive an excellent benefit package.
• To learn more about the UW System’s comprehensive benefit package, review the UW System Employee Benefits Brochure

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level