Accountant VI- Accounts Payable Supervisor

TX-HHSC-DSHS-DFPS • Austin, TX

11d

About The Position

The Accountant VI (Accounts Payable Supervisor) performs advanced (senior-level) accounting work and supervises daily operations overseeing Accounts Payable staff responsible for processing invoices for payments in accordance with the Prompt Payment Act. The AP Supervisor is responsible for ensuring the equitable distribution and timely completion of work assignments, developing and monitoring performance indicators, and managing internal and external/vendor customer service. The AP Supervisor is responsible for the efficiency and effectiveness of the team’s production and the learning development of personnel.
The position interacts routinely with DFPS staff, State Comptroller’s Office, HHSC Purchasing, internal and external auditors, Secretary of State, and representatives from various organizations.
Position requires strong attention to detail, strong organizational skills, and ability to work in a fast-paced environment. Will work under minimal supervision, with considerable latitude for the use of initiative and independent judgement.

Requirements

• Knowledge of generally accepted accounting principles and procedures and laws and regulations pertaining to fiscal operations.
• Knowledge of fiscal programs, governmental accounting, budget control methods, and financial policies and procedures.
• Knowledge of/or experience with automated financial accounting systems (CAPPS Financials/USAS).
• Ability to supervise others in accordance with HR policy.
• Ability to direct accounting programs and set up accounting systems.
• Ability to analyze, research, compile, consolidate and reconcile datasets from a variety of resources and prepare concise reports.
• Ability to develop and revise accounts payable policies and procedures.
• Ability to make decisions, devise solutions and problem solve with limited information.
• Ability to take the initiative and prioritize tasks in queue.
• Ability to communicate verbally and in written format in an effective and professional manner.
• Skills/experience in the use of Microsoft software applications (Excel, Access, Outlook, and Word).
• Skills running reports, queries, analyzing and interpreting data. Strong organizational skills, strong leadership skills.
• Ability to work more than 40 hours per week and/or weekends, if necessary.
• Graduation from an accredited four-year college or university with major coursework in accounting, finance, or a related field is generally preferred.
• Experience in state government, accounts payable, or other related fields may be substituted for one another.
• Experience as a team lead or supervisor in an accounting/financial environment.

Nice To Haves

• Experience in USAS/CAPPS preferred.
• State government accounts payable experience preferred.

Responsibilities

• Acts in a leadership capacity by supervising and mentoring a team of accountants to ensure goals and objectives are achieved.
• Provides supervision to employees using performance driven strategies, processes to encourage employee engagement and contribution.
• Responsible for overseeing and distributing workloads.
• Serves as a role model to team members, guiding them in the execution of duties, delegating tasks as appropriate, and encouraging and enabling professional growth.
• Responsible for taking appropriate personnel actions, including hiring, evaluating performance, training, and performance improvement.
• Responsible for daily operations and supervision of staff to ensure the timely payment of invoices (including processing of vendor and client service payments, interagency payments, judgements/settlements, and 1099 reporting) in accordance with applicable statutory requirements.
• Proactively identifies delays, inaccuracies, and anomalies by actively monitoring reports, databases, shared email box, and workflows and provides timely assistance and requests for updates from staff.
• Responsible for strong customer service by effectively communicating and collaborating with vendors and agency stakeholders, participating in workgroups meetings when necessary and makes decisions based on limited direction.
• Acts as a subject matter expert and provides technical guidance to staff on the usage CAPPS Financials, USAS, and other invoicing databases.
• Serves as accounts payable technical/functional expert on CAPPS Financials, including modifications, enhancements, updates, and upgrades.
• Identifies ineffective processes and makes recommendations to improve as needed.
• Develops and implements policies, procedures, guidelines, and training and continuously evaluates effectiveness and compliance.

Benefits

• 100% paid health insurance for you, and 50% paid for eligible family members—saving you hundreds every month in out-of-pocket medical costs
• Retirement plans with lifetime monthly payments after five years of state service, plus options to save even more with 401(k) and 457 plans
• Paid vacation, holidays, and sick leave so you can recharge and take care of life outside work (that’s time off you’re actually paid for)
• Optional dental, vision, and life insurance—at rates much lower than most private plans
• Flexible spending accounts for added tax savings on health and dependent care
• Employee discounts on things like gym memberships, electronics, and entertainment

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees