ACCOUNTANT IV - 64026758

State of Florida

16d • Onsite

About The Position

This position provides complex financial accounting to the Bureau of WIC Program Services.  This position requires a high degree of initiative, independence, judgment and accuracy.   Receives, audits and researches daily invoices and credit memos, verifies dates, core versus non-core items, unit prices, purchase order numbers and audits invoice amounts for errors or discrepancies.  Enters all invoices/credit memos into the Fiscal Database. Prepares invoices into voucher batches. Codes and keys reimbursement to the SPIA account daily. Track, maintain and monitor SPIA payment during federal fiscal year closeout to ensure that reimbursement is coded to the correct grant year. Audits monthly expenditure reports submitted, utilizing accounting system reports to verify the accuracy of salary and fringe benefit data reported.  Initiates corrective action as necessary and communicates to resolve discrepancies.  Utilizes system resources including hard copy FLAIR reports, the Report Distribution System (RDS), and the Financial Information System (FIS) to assist in the preparation and correction of their reports. Monitors voucher audit function in FLAIR to track status of each voucher submitted to the Department of Financial Services (DFS) and communicates with voucher audit staff whenever there is a problem.  Monitors account status in the accounting system.  Provide Affidavit for Duplicate Warrant preparation and submission. Receives, codes and deposits cash refunds received at the state office. Ensures that refunds are coded to the correct funding sources. Tracks, maintains and monitors any fiscal database entries and discrepancies. Ensures that new grant funding codes are entered into the database during state and federal year end. Ensures that encumbrances are accurate each month and notifies appropriate staff of encumbrance deficiencies projected during the state fiscal year. Assists in preparation of tracking spreadsheets for additional grants and activities.  Assists with reporting activities; and data collection, reconciliation, and federal reporting requirements, as necessary, for these grants and activities. Works closely with other program staff in reviewing expenditure data, including analyzing obligations and expenditures for allowability, reasonableness, and appropriateness; and reviews allocation methodologies for spread of local agency costs among programs.  Performs data analysis of costs over periods of time, identifying trends and inconsistencies in reported expenditure data. Provides technical assistance, training, and guidance through staff training, and correspondence or via the telephone.  Serves on work teams to solve operational and programmatic issues. Performs as backup travel arrangements for bureau staff.  Prepares travel pre-authorizations for bureau staff.  Audits and prepare travel reimbursements for bureau staff.  Verify accuracy of documentation for electronic records.

Requirements

• Knowledge of: office procedures and practices; standard business formats and styles for letters and business forms; methods of data collection; principles of correct spelling, grammar and punctuation; principles and techniques of effective communication including proper telephone etiquette; basic arithmetic; and basic program policies and procedures.
• Skill in: the use of microcomputers and standard software programs; operation of general office equipment; and communicating program information at appropriate levels to different audiences.
• Ability to: understand and apply rules, regulations, policies and procedures; perform basic arithmetical calculations; collect and compile data for reports and administrative decisions; prepare correspondence and administrative reports; proofread work for accuracy; organize files and other records; handle telephone calls in a courteous and effective manner; solve problems; plan, organize and coordinate work assignments; manage one's own time and work independently; communicate effectively verbally and in writing; and establish and maintain effective working relationships with other staff.

Nice To Haves

• Experience with Microsoft Word and Excel preferred.
• Experience with Florida’s accounting system, FLAIR, preferred.
• Two years or more of administrative support experience preferred.

Responsibilities

• Receives, audits and researches daily invoices and credit memos, verifies dates, core versus non-core items, unit prices, purchase order numbers and audits invoice amounts for errors or discrepancies. Enters all invoices/credit memos into the Fiscal Database. Prepares invoices into voucher batches.
• Codes and keys reimbursement to the SPIA account daily. Track, maintain and monitor SPIA payment during federal fiscal year closeout to ensure that reimbursement is coded to the correct grant year.
• Audits monthly expenditure reports submitted, utilizing accounting system reports to verify the accuracy of salary and fringe benefit data reported. Initiates corrective action as necessary and communicates to resolve discrepancies. Utilizes system resources including hard copy FLAIR reports, the Report Distribution System (RDS), and the Financial Information System (FIS) to assist in the preparation and correction of their reports.
• Monitors voucher audit function in FLAIR to track status of each voucher submitted to the Department of Financial Services (DFS) and communicates with voucher audit staff whenever there is a problem. Monitors account status in the accounting system. Provide Affidavit for Duplicate Warrant preparation and submission.
• Receives, codes and deposits cash refunds received at the state office. Ensures that refunds are coded to the correct funding sources.
• Tracks, maintains and monitors any fiscal database entries and discrepancies. Ensures that new grant funding codes are entered into the database during state and federal year end. Ensures that encumbrances are accurate each month and notifies appropriate staff of encumbrance deficiencies projected during the state fiscal year. Assists in preparation of tracking spreadsheets for additional grants and activities. Assists with reporting activities; and data collection, reconciliation, and federal reporting requirements, as necessary, for these grants and activities.
• Works closely with other program staff in reviewing expenditure data, including analyzing obligations and expenditures for allowability, reasonableness, and appropriateness; and reviews allocation methodologies for spread of local agency costs among programs. Performs data analysis of costs over periods of time, identifying trends and inconsistencies in reported expenditure data.
• Provides technical assistance, training, and guidance through staff training, and correspondence or via the telephone. Serves on work teams to solve operational and programmatic issues.
• Performs as backup travel arrangements for bureau staff. Prepares travel pre-authorizations for bureau staff. Audits and prepare travel reimbursements for bureau staff. Verify accuracy of documentation for electronic records.

Benefits

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions
• Flexible Spending Accounts;
• Tuition waivers;

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees