ACCOUNTANT IV - 64080676

State of Florida

3d • Onsite

About The Position

This is a professional accounting position that is responsible and technical in nature and requires some analytical skills to review and prepare financial reports.  It is responsible for the preparation of various state financial reports from routine to those that are complex in nature.  This position is responsible for maintaining complete records, worksheets, schedules and ledgers necessary in completing required state, local and private foundations reports, as well as analyses, forecasts, and reports for management.  This position requires one to be knowledgeable in accounting systems, financial analysis, information systems and financial reporting.  This position provides technical assistance in the planning, developing, implementing and monitoring of programs and fiscal policies and procedures.
Prepare invoices needed for monthly, quarterly, semi-annual, and annual billings.  Ensure expenditures are compliant with the approved grant/contract awards.  Monitor award appropriations, budget and projected expenditures and recommend necessary budget changes.  This includes reviewing the grant award and setting up cost objectives for the grant.  Financial cost objectives are those expenditure data elements specific to the grant. This requires knowledge of FLAIR reports.
Ensure expenditures are in compliance with the approved grant award.  Prepare financial reconciliations to ensure financial data (expenditures and cash draws) is accurate.  Prepare financial reports required by state, federal or local grantors agencies based on financial analysis of grant awards, cash draws (income/revenue), support for indirect costs, and summaries of direct costs and verification of allowable expenditure
Responsible for verifying Cash Draws made by Letter of Credit (LOC) unit and serves as backup to the Cash Draw process.
Process expenditure corrections in the FLAIR accounting system as assigned by the grant supervisors.
Mains files, electronic & paper, in accordance to OBRM procedures.  Provide supporting documentation to the supervisor when a federal, state, legislative, independent, or internal audit is being conducted or request for information has been received.
Consult with and provide analytical and technical assistance to the department program offices staff in the preparation of state plans, grant applications, and revenue contracts in assuring compliance with financial and administrative requirements.  This includes the interpretation of federal and state financial laws and regulations for specific programs.  Provide state governmental accounting guidance capturing the financial expenditure data for all assigned grants.
Preparation of various management reports for use by all levels of management up to and including the Surgeon General of the department.  These reports may include but will not be limited to statement of federal grant, grant cash analysis, federal earnings compared to budgets, completion of accounts receivable spreadsheet during dual year processing and cost studies requiring monitoring and analytical review of revenues, expenditures and budgets.
Cross train with staff within Office of Budget and Revenue Management to help ensure adequate desk coverage and to gain knowledge of the division's operations.  Perform other duties as required.

Requirements

• Knowledge of FLAIR, Florida State Governmental Accounting, federal reporting requirements, accounting and auditing principles and procedures, the methods of compiling/data collection and analyzing data, monitoring techniques, Department of Health’s Financial Information System (FIS), Department of Health’s Grants System
• Skilled in reading comprehension and analyzing data, and the use of computers and Microsoft products, especially proficient in EXCEL
• Ability to work independently, communicate effectively, both verbally and in writing, conceptualize the organization’s relationship with other entities, understand organizational sub-unit relationships and dependencies, work well with others, plan, organize and coordinate work assignments, interpret and apply rules, regulations, policies and procedures relating to grant programs, review, analyze, and evaluate financial data, interpret and examine financial records and data, conduct financial data research and prepare analyses, understand, interpret, and apply laws, rules, regulations, policies, and procedures for financial data, collect, evaluate and analyze data to develop alternative recommendations, solve problems, document work and activities relating to the financial data, recognize the validity, authenticity, and propriety of accounting and financial records, analyze transactions and reconcile accounting records, learn how to effectively and efficiently work with information technology software packages, learn and understand processes, analyze and comprehensively research problems and present resolutions.
• Must have have experience in FLAIR.
• Must be willing to physically come in office to perform the duties & responsibilities of the position.

Responsibilities

• Prepare invoices needed for monthly, quarterly, semi-annual, and annual billings.
• Ensure expenditures are compliant with the approved grant/contract awards.
• Monitor award appropriations, budget and projected expenditures and recommend necessary budget changes.
• Review the grant award and setting up cost objectives for the grant.
• Ensure expenditures are in compliance with the approved grant award.
• Prepare financial reconciliations to ensure financial data (expenditures and cash draws) is accurate.
• Prepare financial reports required by state, federal or local grantors agencies based on financial analysis of grant awards, cash draws (income/revenue), support for indirect costs, and summaries of direct costs and verification of allowable expenditure
• Responsible for verifying Cash Draws made by Letter of Credit (LOC) unit and serves as backup to the Cash Draw process.
• Process expenditure corrections in the FLAIR accounting system as assigned by the grant supervisors.
• Maintains files, electronic & paper, in accordance to OBRM procedures.
• Provide supporting documentation to the supervisor when a federal, state, legislative, independent, or internal audit is being conducted or request for information has been received.
• Consult with and provide analytical and technical assistance to the department program offices staff in the preparation of state plans, grant applications, and revenue contracts in assuring compliance with financial and administrative requirements.
• Provide state governmental accounting guidance capturing the financial expenditure data for all assigned grants.
• Preparation of various management reports for use by all levels of management up to and including the Surgeon General of the department.
• Cross train with staff within Office of Budget and Revenue Management to help ensure adequate desk coverage and to gain knowledge of the division's operations.
• Perform other duties as required.

Benefits

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions
• Flexible Spending Accounts;
• Tuition waivers;

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed