ACCOUNTANT IV - 77072702 1 1

State of Florida • Tallahassee, FL

3d • $45,000 • Onsite

About The Position

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.

Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative, and committed to the vitality of the state and its environment. Visit our website for more information: MyFWC.com

Responsible for following the provisions and requirements in Section 215.422, Florida Statutes, related to the Department of Financial Services rules and FWC’s invoice processing and warrant distribution procedures.

Responsible for the pre-audit and payment processing of expenditures relating to purchases, which include recurring charges, reimbursements, purchasing card transactions, contracts, and other payment requests submitted.
Pre-audit includes verification of account codes, supporting documentation, authorization signatures, necessary justifications, vendor Information, mathematical accuracy of amounts, and review of required reports.
Coordinates transactions and works with budget and Divisions, to ensure that agency specific required Chart of Accounts, OAI, OA2, Project ID, SpeedKey etc. are utilized; Advises, interprets, and counsels employees and customers on accounting policies and procedures related to areas of responsibilities
Coordinates efforts with vendors, Purchasing Office, FBO Mangers, and other related areas, to ensure orderly, timely and proper handling of invoices Reconciles records of expenditure discrepancies to ensure all invoices and supporting documents are accurate; Submit any necessary adjustments/corrections as required utilizing PALM IU module.
Reconciles records of expenditure discrepancies to ensure all invoices and supporting documents are accurate; Submit any necessary adjustments/corrections as required utilizing PALM IU module.
Acts as liaison with FWC staff and Accounting Services in financial matters. Ensure that vouchers have been posted awaiting warrants or confirmations and provide any documentation requested for audit. On an as needed basis request duplicate warrants, cancel warrants, and request copies of warrants.
Responsible for researching financial transactions as needed and correcting errors by recording applicable entries in the State’s financial management system.
The incumbent will be required to complete training and attain proficiency in the Florida PALM accounting system to effectively fulfill the responsibilities of this position.

Requirements

• Five (5) years of experience in accounting or financial management, two (2) of which must have been in financial account management, auditing, or account reconciliation; or
• Bachelor’s degree in accounting, finance, or related field from an accredited college or university, and one (1) year of professional experience in financial account management, auditing, or account reconciliation can substitute for the required experience
• Employment in this position is contingent upon a satisfactory criminal history check (fingerprint-based) in accordance with Chapter 435, Florida Statutes.
• Office hours are from 8:00 A.M. to 5:00 P.M. Eastern Standard Time, Monday through Friday. Not eligible for Telework.
• Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application and resume.
• Cover letter required and should provide information regarding any gaps in employment.
• Knowledge of accounting and auditing principles, methods of reviewing and analyzing financial data, and basic management principles and practices
• Knowledge of Florida Reference Guide to State Expenditures
• Ability to assess budgetary needs and formulate policies and procedures
• Ability to understand and apply applicable rules, regulations, policies, and procedures relating to operational and management analysis activities; to collect, evaluate and analyze data to develop alternative recommendations; and to document work and other activities relating to the improvement of operational and management practices
• Ability to determine work priorities and ensure proper completion of work assignments; to communicate in writing and verbal effectively; to work independently, to solve problems and make decisions; and to establish and maintain effective working relationships with others
• Proficient in the use of Microsoft Excel, Word, Outlook, and Adobe Acrobat

Responsibilities

• Responsible for following the provisions and requirements in Section 215.422, Florida Statutes, related to the Department of Financial Services rules and FWC’s invoice processing and warrant distribution procedures.
• Responsible for the pre-audit and payment processing of expenditures relating to purchases, which include recurring charges, reimbursements, purchasing card transactions, contracts, and other payment requests submitted.
• Pre-audit includes verification of account codes, supporting documentation, authorization signatures, necessary justifications, vendor Information, mathematical accuracy of amounts, and review of required reports.
• Coordinates transactions and works with budget and Divisions, to ensure that agency specific required Chart of Accounts, OAI, OA2, Project ID, SpeedKey etc. are utilized
• Advises, interprets, and counsels employees and customers on accounting policies and procedures related to areas of responsibilities
• Coordinates efforts with vendors, Purchasing Office, FBO Mangers, and other related areas, to ensure orderly, timely and proper handling of invoices
• Reconciles records of expenditure discrepancies to ensure all invoices and supporting documents are accurate
• Submit any necessary adjustments/corrections as required utilizing PALM IU module.
• Acts as liaison with FWC staff and Accounting Services in financial matters.
• Ensure that vouchers have been posted awaiting warrants or confirmations and provide any documentation requested for audit.
• Request duplicate warrants, cancel warrants, and request copies of warrants on an as needed basis.
• Responsible for researching financial transactions as needed and correcting errors by recording applicable entries in the State’s financial management system.
• The incumbent will be required to complete training and attain proficiency in the Florida PALM accounting system to effectively fulfill the responsibilities of this position.
• Performs other duties as assigned

Benefits

• Health Premiums $25.00- Single / $90.00- Family Biweekly
• No Cost $25,000 Life Insurance
• Nine Paid State Holidays, One Personal Holiday per year
• 4 hours Annual Leave and 4 hours Sick Leave accrued Biweekly
• Retirement Plan Options
• State University and College Tuition Waiver Program
• On the Job Trainings
• Support for family planning, including paid maternity leave, adoption benefits, Family and Medical Leave Act (FMLA), Family Supportive Work Program (FSWP), and paid leave for family and medical responsibilities for eligible employees.
• Paid administrative leave for mentoring, volunteering, voting, and other reasons because we understand the importance of giving back to the community.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level