ACCOUNTANT III - 50001547

State of Florida

2d•Onsite

About The Position

The position is located in the Fiscal Office and reports to the Professional Accountant Supervisor. This is a highly independent position, which requires the ability to apply a variety of financial skills. The incumbent in this position must be able to understand and apply applicable rules, regulations, policies and procedures relating to financial transactions and must be in compliance with Section 215.422, F.S. Coordination of fiscal related matters is required in the performance of the duties of the position. This position is involved in the overall accounts payable process of the Department as follows: Performs accounting functions in Florida Accounting and Information Resource (FLAIR) and utilizes MyFloridaMarketplace (MFMP) for invoice processing, reconciliation, and payment. Create E-Forms for Vendor Invoices and Contracts through approval level Exception Handler in MyFloridaMarketPlace. Maintains detailed spreadsheets of all major Contract payments. Process journal transfers to state agencies. Duties may include printing/assembly of daily vouchers and disbursement of vendor payments and completion of paid voucher process. Logging and distribution of FedEx and/or mail. Logging of information onto various spreadsheets and taking deposits to the bank. Answers calls from vendors and staff concerning various questions and problems. Conduct research and analysis projects (including encumbrance report & reconciliation of vendor statements) as required by the accounting services administrator and fiscal officer. Manage encumbrance reports by researching balances and discussing issues with state veterans' homes program staff. Be informed regarding encumbrance balances and purchase order balances. Responsible for analyzing encumbrances and setting-up payables. Perform other duties as assigned. Examples include preparation of special reports; cross training with other sections within Fiscal and occasional work assignments with other sections and/or sites; assistance with special projects; maintenance of the office filing systems; and attendance at training and other meetings and support, as required. Assist in fiscal year-end projects (certified forward and encumbrances).

Requirements

Professional work experience in financial transactions.
Experience using Microsoft Office Suite, especially Excel.
Ability to communicate effectively, verbally and in writing.
Ability to solve problems and develop workable solutions.
Ability to work on multiple projects.
Ability to determine work priorities, and to ensure proper and timely completion of work assignments.
Successful completion of the due diligence process, to include but not limited to, a Level II background check.
Working knowledge of generally accepted financial transactions, preferably in a state government environment.
Ability to communicate ideas, findings and recommendations in a clear, concise manner both verbally and in writing in a timely manner.
Ability to establish and maintain effective relationships.
Ability to research, understand and apply applicable rules, regulations, policies, and procedures.
Ability to work independently.
Ability to communicate effectively verbally and in writing.
Ability to establish and maintain effective working relationships with others.
Knowledge of financial transactions, practices and procedures; knowledge of accounts payable and excellent communication skills (written and verbal); excellent interpersonal and customer service skills; excellent computer skills (Excel, Word, etc.); highly motivated and works well in a team environment, strong organizational skills.
Ability to: prepare and maintain a variety of financial records; analyze and interpret financial data; understand and apply applicable rules, regulations, policies and procedures relating to a fiscal program; plan, organize and coordinate work assignments; communicate effectively; establish and maintain effective working relationships with others; work independently; and utilize problem-solving techniques.
Ability to research, understand and apply applicable rules, regulations, policies, and procedures.

Nice To Haves

Some knowledge of accounts payable and/or revenue management experience, preferably with the State of Florida government or county/city experience.
Proficiency in web-based applications.
Knowledge of federal, state, and county laws, regulations, and requirements within public sector financial transactions.
Experience with the State of Florida Accounting and Information Resource (FLAIR) general ledger accounting system.
Experience with MyFloridaMarketPlace (MFMP) eProcurement system.
Ability to establish and maintain effective working relationships with others.
Ability to work independently.
Ability to understand and apply applicable rules, regulations, policies, and procedures.

Responsibilities

Performs accounting functions in Florida Accounting and Information Resource (FLAIR) and utilizes MyFloridaMarketplace (MFMP) for invoice processing, reconciliation, and payment.
Create E-Forms for Vendor Invoices and Contracts through approval level Exception Handler in MyFloridaMarketPlace.
Maintains detailed spreadsheets of all major Contract payments.
Process journal transfers to state agencies.
Duties may include printing/assembly of daily vouchers and disbursement of vendor payments and completion of paid voucher process.
Logging and distribution of FedEx and/or mail.
Logging of information onto various spreadsheets and taking deposits to the bank.
Answers calls from vendors and staff concerning various questions and problems.
Conduct research and analysis projects (including encumbrance report & reconciliation of vendor statements) as required by the accounting services administrator and fiscal officer.
Manage encumbrance reports by researching balances and discussing issues with state veterans' homes program staff.
Responsible for analyzing encumbrances and setting-up payables.
Perform other duties as assigned.
Assist in fiscal year-end projects (certified forward and encumbrances).
Processing of agency vendor invoices, which includes, but is not limited to: contracts, journal transfers, reimbursements and travel vouchers for payment in MyFloridaMarketPlace and Florida Accounting and Information Resource.
Answers calls from vendors/staff concerning various questions and problems.
Researches and provides necessary documentation for correcting entries.
Contacts employees, Department of Financial Services auditing, facility staff and other departments to clarify issues as needed.
Works on special research and analysis projects (including monthly review of encumbrance report & reconciliation of vendor statements) as required.

Benefits

Excellent retirement package and optional deferred compensation plan.
Health, vision, dental, disability, and other supplemental insurance available at reasonable premium rates.
Paid vacation and sick leave.
Nine (9) paid holidays and personal day.
Tuition waiver available for State Universities and Community Colleges (up to 6 credits per semester).

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