Accountant III Mailroom

TX-HHSC-DSHS-DFPS•Austin, TX

9d•Onsite

About The Position

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage. Accountant III – Mail Room and Initial Entry This position is in the Chief Financial Officer’s Accounting Department. If you have experience in accounting, governmental accounting, cash handling, research, or cash-handling, this job opportunity is for you. Receive and open incoming mail that includes live payments for entry and deposit. Sort and prepare payments and backup for scanning. Data enter payment details into an automated accounting system. Prepare outgoing mail packets for other state agencies and departments. Job Description: Performs moderately complex (journey-level) accounting work. Works under general supervision, with limited latitude for the use of initiative and independent judgment. In addition, this position will be responsible for the following tasks. Process, safeguard, and input all payments remitted to the agency. Research, analyze, sort, and work data utilizing multiple client-based accounting systems. Reconcile all payments received via the Accounts Receivable Tracking System (ARTS) and Excel spread sheets. All tasks are performed in accordance with Federal and State guidelines managed by Senate Bill 245. Funds must be deposited within 72 hours of receipt.

Requirements

Knowledge of policies and procedures for cash handling or fund processing.
Skill in the use of personal computers, auxiliary equipment, and various software applications.
Skill in problem identification and resolution.
Ability to interpret and apply accounting data and work accurately with numerical detail.
Ability to work within established deadlines and ability to prepare accurate reports.
Ability to communicate effectively and professionally with clients, providers, agency staff, and others.
Ability to work under general supervision, with limited latitude for the use of initiative and independent judgment
Graduated from High School or equivalent.

Nice To Haves

Experience in computer-based inquiry and data entry, in an accounting system preferred.
Experience using MS Word, Excel, Outlook, MS Team, preferred.
Experience opening, sorting, and processing incoming mail including payments, preferred.
Excellent written communications as observed by detail and completeness of information provided on the State job application.

Responsibilities

Ensure the safekeeping of negotiable instruments, cash payments, and financial documents received by HHSC Accounts Receivable.
Open and sort mail separating mail containing payments from mail that does not contain payments. Forward mail that does not contain payments to the appropriate party.
Scan payments to maintain digital records for reconciliation purposes.
Log and categorize incoming payments by the correct receipt category.
Create, log, and assign Document Locator Numbers (DLN) to the payments to pass to an onsite vendor to scan and create a digital record.
Verify all payments are received back from the scanning contractor ensuring all funds are accounted for.
Complete initial entry of negotiable instruments into the Accounts Receivable Tracking System (ARTS).
Create a log sheet of payments entered in the Accounts Receivable Tracking System (ARTS), verify all payments are accounted for, and deliver completed payments to the Detail Processing Team.
Secure payments nightly in vault room for safekeeping at the end of each shift.
Cross train in other areas of the Accounts Receivable Department to aid as a backup as needed and assigned by management.
Work on special assignments as determined by management to accommodate business needs and deadlines. Assists in the completion of special projects when requested.