Accountant III (Payroll Specialist)

Partnership HealthPlan of California•Fairfield, CA

16d

About The Position

The Accountant III (Payroll Specialist) is responsible for the processing, auditing and analyzing of payroll, providing data support to related payroll filings and maintaining the payroll database. Additionally, this position will support the analysis of employee benefits by conducting various database audits, create the base schedules for the annual FTE budget and complete the month end close responsibilities related to employee salary, wages and benefits.

Requirements

High school diploma or equivalent; Associate Degree in Accounting, Finance, or Human Resources a plus; three (3) years of relevant experience.
Advance knowledge of Excel and Word. Advance Knowledge of ADP Workforce Now from both a user and system administrator perspective.
Good oral and written communication skills. Ability to establish strong working relationships with employees. Ability to work on multiple projects and assignments simultaneously with established deadlines.
Valid California driver’s license and proof of current automobile insurance compliant with Partnership policy are required to operate a vehicle and travel for company business.
Must be able to work in a fast-paced environment while maintaining courtesy and composure to remain calm, open-minded, and objective.
Ability to function effectively with frequent interruptions. Fast paced and deadline driven environment requires excellent communication skills and dedication to completing tasks as required.
Ability to work at a computer terminal for 8+ hours/day. Includes frequent, repetitive motion including computer typing, sitting/standing for most of the day. Ability to lift, carry, or move objects of varying size, weighing up to 25 lbs.
Provide the highest possible level of service to clients;
Promote teamwork and cooperative effort among employees;
Maintain safe practices; and
Abide by the HealthPlan’s policies and procedures, as they may from time to time be updated.

Nice To Haves

Fundamental Payroll Certification and or Certified Payroll Professional certification preferred.

Responsibilities

Processes and reconciles biweekly payroll. Researches and resolves any issues or differences that arise from that analysis
Records timekeeping changes and audits timekeeping records to ensure compliance with established practices, policies and standards.
Audits data entry to ADP Workforce Now such as new hire information, rate changes, benefit enrollments, tax filing changes, employee information changes, and all other miscellaneous payroll system entries.
Responds to employee inquiries and research issues that may arise regarding employee compensation.
Conducts new hire and new supervisor training sessions.
Prepares and uploads to GL applicable JE’s to record monthly Payroll expense and accrual as well as analyzes and explains month to month variances.
Reviews HR reconciliation, processes and uploads to GL employee’s biweekly retirement contributions and employee benefit invoices.
Maintains confidential payroll records for all permanent employees through appropriate filing, retrieval, retention, and compilation.
Partners with department heads to gather requested FTEs, proposed promotions and equity increase information for the upcoming fiscal year. Use advance Excel skills to assemble payroll budget information for presentation to the Finance Committee and Board prior to the beginning of the new fiscal year.
Creates, runs and analyzes a variety of biweekly payroll reports such as retirement account limits, leave of absence deductions, SERP and PARS contribution limits and classifications, quarterlies for reconciliation, etc. through the use of ADP WorkForce Now reporting module and the use of Advance Excel.
Ensures payroll compliance across all States by researching applicable law and regulation changes that affect payroll processing as well as Human Resources issues. Reports to Payroll manager with findings that require discussion and action
Partners with HR in creation of policy updates, new policies and implementation (including applicable trainings that may arise) as laws and regulations are changed and created.
Other duties as assigned.