Accountant II - Payroll Supervisor

State of Colorado•Denver, CO

51d•Hybrid

About The Position

The Payroll Supervisor exists to (a) supervise all payroll and timekeeping functions performed by the assigned subordinate Payroll/Timekeeping staff, (b) ensure accurate and timely payroll and timekeeping functions are performed effectively, efficiently, timely and in a professional manner to provide accurate payroll payments to employees and to ensure accurate deductions for all applicable taxes, insurance, and other payroll deductions; proper payments are made to third parties; accurate reporting for management, W-2s, and other reporting purposes, (c) review and approve and reconciliations applicable to assigned processing oversight duties(d) advise and train subordinates on duties as assigned to ensure correct pay issuance and avoid creating audit deficiencies,(e) ensure critical procedures are performed to maintain the operation of the automated timekeeping and payroll systems for the agencies as assigned, (f) function as back up for the Payroll Manager overseeing this position in their absence. This position is fully accountable for the work product of three full time Accounting Technician III positions and assigns tasks, monitors progress and work flow, verifies, schedules work, and establishes work standards. The duties of this position are of a fully operational accountant. Decisions made by this position are at the process level. The complexity of duties involves the nature of, and need for, analysis and judgement to be patterned. The purpose of regular work contacts outside of the supervisory chain are often for the purpose of finding information or solving problems where the issues or results are not already known.

Requirements

Six (6) years of relevant experience in an occupation related to the work assigned to this position, specifically accounting, finance, payroll
A combination of related education (coursework requires 27 semester hours completed in accounting or auditing) and/or relevant experience in an occupation related to the work assigned equal to six (6) years
Current, valid licensure as a CPA by the Colorado Board of Accountancy will count for six (6) years of the requirement
This experience must be clearly documented on your application and the supplemental questions must be answered.
Candidates must complete and pass an Excel skills test as part of the hiring process to demonstrate these abilities.

Nice To Haves

Great attention to detail
Understanding of details and system interactions
Excellent communications skills
Experience dealing with difficult situations and customers
Great data analytic skills
2 years of supervisory experience
Demonstrated proficiency with Microsoft Office software, specifically Excel and Access and/or google products
Demonstrated experience working with CORE (Advantage)
Preference will be given to candidates with public-sector and/or government accounting experience
Demonstrated knowledge and experience with program accounting principles and practices with human-services related programs
Preference will be given to candidates who demonstrate having greater depth of experience and knowledge related to accounting principles and practices.

Responsibilities

Provides feedback on needed process changes within payroll/timekeeping, based on attendance at meetings requiring the payroll/timekeeping unit's input, view point, participation, or concerning topics that may impact payroll/timekeeping functions and staff.
Designs and implements appropriate plans of action for assigned subordinates and agencies
Acts as the review and approval level for issuing of all manual checks (CHOPS) created by the payroll staff including reviewing for accuracy of calculations and appropriateness of generating the CHOP.
Evaluates all overpayments and approves.
Determines if collection letters are necessary.
Oversees all collection correspondence to employees for uncollectible accounts prior to being sent to Central Collections.
Reviews and approves manual pay items (batched) as well as cancelled issued pay.
Reviews, analyzes, and certifies each payroll reconciliation prior to warrant release.
Supervises payroll/timekeeping staff which could include interviewing, training, planning work schedules, leave approval and performance evaluations for assigned payroll staff.
Provides payroll and timekeeping guidance for subordinates and supplies input for job performance evaluation.
Approves written communications generated by the payroll/timekeeping staff for accuracy and compliance with templates.
Monitors staff proficiency in the processing of payroll and timekeeping duties in order to assess the need for intervention or growth.
Provides guidance to all subordinates regarding policies and procedures.
Applies generally accepted accounting principles, federal, state and department rules and regulations to resolve non-routine issues, disputes and questions concerning hours worked, leave and overtime calculations, and payroll calculations and adjustments for employees within the assigned agencies.
Reviews points in contention, negotiates and mediates a reasonable resolution.
Provides guidance and expertise to staff and customers in the areas of payroll, timekeeping, benefits, FMLA, STD, timekeeping, workers compensation, PERA forms, and other related issues.
Meets with employees and/or supervisors as necessary to explain generally accepted accounting principles, timekeeping rules, regulations, policies, and procedures that apply to payroll and timekeeping functions.
Promotes and maintains positive and effective relationships between the payroll team members, human resources, department timekeepers and supervisors, as well as with employees
Develops and provides in-service training and education programs for subordinates, on topics as necessary
Ensures that all assigned duties of subordinates are completed accurately and by established deadlines.
Reviews and approves submitted work actions from subordinates.
Assists subordinates with developing skills in communication and customer service for CDHS employees.
Serves as a back up to the other CDHS Payroll Supervisors (Accountant II's), staff processing timekeeping and payroll for assigned agencies.

Benefits

Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans
Medical and dental health plans
Employer supplemented Health Savings Account
Paid life insurance
Short- and long-term disability coverage
11 paid holidays per year plus vacation and sick leave
State of Colorado Employee BenefitHub Resource Center
Employee Wellness program
Excellent work-life programs, such as flexible schedules, training and more
Remote work arrangements for eligible positions
Some positions may qualify for the Public Service Loan Forgiveness Program.