Accountant I

PANHANDLE COMMUNITY SERVICES•Amarillo, TX

17d•$24 - $24•Onsite

About The Position

The Accountant is primarily responsible for the accurate and timely recording, reconciling, analysis, and preparation of PCS’s financial information. The Accountant performs a variety of technical tasks including performing general accounting tasks including data entry, general ledger entries, adjustments, analysis, etc. The Accountant also performs accounts payable and payroll duties, while continuously striving for compliance and accurate reporting. Essential Duties To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Requirements

Associates’ degree in Accounting/Finance or related field or equivalent required
2 + years of progressive experience in accounting and finance requires
2 + years of experience in fund accounting required

Nice To Haves

Bachelor’s degree preferred
1 + years of experience in a Community Action Agency or other similar non-profit organization preferred

Responsibilities

Compliantly, accurately, and efficiently perform accounting functions and tasks including data entry, preparation accounts payable and receivable, bank reconciliations, payroll, fixed assets, etc.
Review time records and manage time keeping system data; compile payroll data and process timely and accurately; manage and perform full cycle payroll tasks including pay data entry, withholdings calculation, check creation, reporting, wage and tax remittance, etc.
Complete quarterly payroll reports and maintain quarterly unemployment, worksite, and other state tax reports
Performs general cost accounting and other related duties in the accounting department, including accounts payable and payroll processing; reconciles all purchase card activities including cardholder contact and receipt verification
Maintains the general ledger; documents financial transactions by entering account information; prepares and processes cash receipts; analyzes and tracks general ledger accounts and makes appropriate adjusting entries
Codes invoices, sets up new accounts, reconciles accounts, and closes the monthly books
Reconciles bank accounts at least monthly, verifies deposits, and addresses inquiries from banks
Reconciles financial discrepancies by collecting and analyzing account information
Verifies payment of invoices associated with accounts payable and ensures payments are charged to the appropriate accounts
Provides financial information to PCS leadership by researching and analyzing accounting data; preparing reports
Prepares asset, liability, and capital account entries by compiling and analyzing account information
Files required tax forms with federal, state, and local government agencies
As appropriate, coordinates with software vendor(s) to maintain accounting software system; recommends updates to enhance the accounting software
Manages procurement and bid packages; maintains positive vendor relationships
Maintain and build positive relationships with all levels of staff
Act as the primary accounting point of contact and provide support for all employees, answering accounting and payroll questions, performing all duties in accordance to internal controls, and serving employees with excellence in a manner aligned with organization values and purpose
Assist in the preparation of financial statements including balance sheets and governmental agency reports
Perform duties in compliance with funding sources’ financial management guidelines and regulations, general applicable financial and reporting regulations, as well as federal, state, and local laws
Conducts self and performs work in an ethical manner in accordance with PCS standards of conduct, and other applicable policies
Attendance and participation in organizational team meetings and all staff days is required, some of which may be off site and on weekends
Other duties as assigned
Reviews and prepares HUD cash transfers and payments twice monthly, working directly with HUD program leadership
Works with the Energy Assistance Director to reconcile and balance twice monthly to ensure that all vendors are paid in an accurate and timely manner.
Provides PCS leadership and outside auditors with assistance; gathers necessary account information and documents to perform annual audit.
Train new users on workflow(s) and system(s)
Maintain accurate and up-to-date log of PCS assets including building keys; Perform administrative tasks as needed, including processing and distributing mail
Maintain a strong working knowledge of PCS standards including policies and procedures, organizational standards, grant and program compliance, procurement standards, and all other applicable policies and procedures as outlined by PCS.