Accountant – Grant Billing and Support
About The Position
Since 1972, 4Cs of Alameda County has been a family resource organization dedicated to providing child care information, resources and referrals, education, and payment assistance to children, families, and child care providers in Alameda County. 4Cs’ mission is to develop and coordinate resources to strengthen families and children. We embrace the Strengthening Families Framework. The Accountant, Grant Billing and Support is responsible for organizing and executing various accounting activities, reporting requirements, and the billing of agency contracts and grants. Essential Duties and Responsibilities To perform this job successfully, an individual must be able to perform the following satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Requirements
- Bachelor’s degree in accounting plus a minimum of five years responsible work experience in the accounting field, or AA degree in accounting plus three to four years in accounting field desired (Fund accounting preferred).
- Previous payrolls experience a must.
- Knowledge of Basic Accounting: Understanding fundamental accounting principles, concepts, and practices necessary to record, classify, and summarize accounting transactions, such as the accounting equation, the roles of debits and credits, knowledge of budgeting, cost allocation, and adherence to the sensitivities of timelines and reporting requirements.
- Read, analyze and interpret scientific and technical journals, financial reports and legal documents.
- Respond to inquiries or complaints from customers, agencies or members of the business community.
- Write speeches and articles for publication.
- Work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.
- Apply concepts such as fractions, percentages, ratios and proportions to practical situations.
- Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
- Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
- Proficient computer skills, including Microsoft Office, with advanced knowledge of Excel required.
Nice To Haves
- Experience with Bookkeeping and Budgeting a plus.
- Proven experience utilizing social media platforms preferred.
Responsibilities
- Prepare grant and contract invoices in compliance with program guidelines
- Review Contracts and identify key elements and requirements that impact invoicing and other finance areas.
- Reconcile grants and contract payments and expenses
- Monitor grants and contracts expenses and activities
- Develop project plans to meet deadlines and compliance requirements
- Work closely with Program, Accounting and Accounts Payable staff to ensure all materials for invoicing are received in a timely manner.
- Work with Program and Accounting staff to ensure contracts are properly reflected in Invoicing and budgets.
- Create and maintain positive work relationships with program staff and collaborate with them to accomplish organizational grant goals
- Assist with the reporting, reconciling, and analysis of revenue and accounts receivable
- Produce documents and correspondence necessary for effective grants management
- Support the reporting of special events, PayPal transactions, donation platform transactions and miscellaneous donations ensuring proper accounted and identifying restrictions of funds. This will require working with program staff to validate their internal reporting of such events.
- Understand and apply both generally accepted accounting principles (GAAP) and accounting policies and procedures
- Maintain the Contract Summary
- Provide reconciliations for assigned general ledger accounts
- Provide assigned monthly reports for month end close process
- Assist with the Budget process
- Assist with collecting information for all federal, state and county reporting such as 990, IRS reports, Contract reports, Invoice support and audit
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
