Accountant/Accounting Specialist

University of Florida • Gainesville, FL

7h • $53,000 - $63,000

About The Position

UF CAN HUB Proposals and Agreement Management: Works closely with staff to prepare Requests for Proposals, Memorandums of Understanding, and Intent to Negotiate agreements per the terms and requirements of the University of Florida. Once awards are issued, manages purchase order requests and invoice processing. Prepares reports for each award and ensures payments meet the criteria as set by the State of Florida Legislature in SB112. Serves as custodian of the Research Participant Payment system and works closely with the micro-credential staff to ensure payments are completed timely and accurately. Department Accounting Support: Assists with annual space reporting, asset management and department reconciliations as needed. Serves as backup for financial spending and tracks internal awards. Assists with department distributions and prepares reports as needed. Research Participant Payment Manager: Develops an audit process for the department’s research participant payments. Reviews active protocols, funding issued and audits the funds used by each for the various research labs. This includes custodian checkins and review of the physical funds. Creates department procedures to ensure compliance with UF policies and procedures. Medication Consultation Services Serves as official backup for managing the Florida Department of Children & Families (FDCF) Medication Consultation Service. Coordinates scheduled time off with the Administrative Assistant, logs and follow-ups on requests as needed and prepares reports as outlined by FDCF. Other duties as assigned and when necessary.

Requirements

• A bachelor's degree in an appropriate area of specialization and one year of appropriate experience or an equivalent combination of education and experience

Nice To Haves

• Financial Analysis & Budgeting: Ability to analyze budgets and financial reports to ensure proper allocation and use of funds.
• Regulatory Compliance: Understanding of federal, state, and institutional regulations governing grant funding (e.g., Uniform Guidance, Cost Accounting Standards).
• Accounting Software Proficiency: Experience with financial systems such as myPayment Solutions, Corcentric, UFIRST, myUFL, or similar platforms.
• Attention to Detail: Strong ability to track expenditures, reconcile accounts, and ensure accuracy in financial documentation.
• Audit Preparation & Documentation: Skilled in maintaining records and preparing for internal or external audits related to funding.
• Communication & Collaboration: Ability to work with program managers, finance teams, and external partners to coordinate disbursements and resolve issues.
• Problem-Solving: Capable of identifying and resolving discrepancies or errors in grant-related financial transactions.
• Advanced fiscal experience in higher education institution
• Advanced ability to use Excel spreadsheets, PeopleSoft, and Microsoft Word
• Knowledge of financial/accounting principles, practices and procedures

Responsibilities

• UF CAN HUB Proposals and Agreement Management
• Department Accounting Support
• Research Participant Payment Manager
• Medication Consultation Services
• Other duties as assigned and when necessary

Benefits

• Comprehensive insurance plans including medical, dental, vision, and prescription coverage
• Flexible spending accounts, employee wellness program, and employee assistance program
• Financial security via our life and long-term disability insurance, accident and illness insurance
• Plan for your future with retirement savings and investment options that grow with you
• Generous paid time off work options including vacation, sick leave, annual holidays, and personal holiday, and winter break
• Time to recover – 8 weeks of paid parental and medical leave
• Enjoy discounts for on and off-campus activities and services

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level